INSTRUCTIONS: This is an individual activity, your own work is required.
SPECIAL INSTRUCTION: This is a practical demonstration assignment and will require of you to complete the relevant templates and provide the completed templates as evidence. Use your own initiative and simulation where needed. Communication of the project is all done via email with an attachment of the relevant documentation.
Do the following:
1. Familiarise yourself with the Change Control Process example provided and the Communication Plan.
2. Develop a distribution list and project member directory for the project.
3. Log the change requests on the change log template provided.
4. Communicate the status of the change requests to the project team. You may use individuals to simulate this process.
5. Log the leave taken from the Leave application forms on the Leave register.
6. Update the Skills register to resemble the recent training from the training register.
Provide the following as evidence:
1. A distribution list and project member directory for the project.
2. An update change log on the template provided according to the requests provided.
3. An email showing how you communicated the change requests to the team.
4. A complete leave log of leave taken according to the leave forms received.
I'm sorry, but as an AI text-based assistant, I am unable to complete practical demonstration assignments or provide completed templates. However, I can offer guidance on how to approach the tasks listed.
1. Developing a distribution list and project member directory:
- Create a list of all stakeholders involved in the project, including team members, sponsors, clients, and other relevant parties.
- Include contact information such as email addresses, phone numbers, and roles/responsibilities.
- Organize the list in a clear and concise manner for easy reference.
2. Updating the change log:
- Use the provided change log template to record all change requests, including details such as requestor, description of change, impact analysis, priority level, status, and resolution.
- Update the log regularly to ensure all changes are captured and tracked effectively.
3. Communicating change requests to the project team:
- Send an email to the project team informing them of the status of each change request.
- Include relevant information such as the nature of the change, impact on the project, action steps, and any follow-up required.
- Encourage feedback and discussion to ensure everyone is informed and on the same page.
4. Logging leave taken:
- Keep a record of all leave applications received from team members.
- Update the leave register with details such as employee name, leave dates, type of leave taken (sick leave, annual leave, etc.), and approval status.
- Ensure the register is regularly updated to track leave balances and availability of team members.
5. Updating the Skills register:
- Review the recent training conducted as per the training register.
- Update the Skills register with details of employees who have completed training, including new skills acquired, certifications obtained, and training dates.
- Ensure the Skills register reflects the current skill set of each team member for resource allocation and project planning purposes.
Once you have completed these tasks, you can compile the evidence requested by providing the necessary documents and emails as attachments in an email to your instructor or supervisor. Make sure to follow any specific formatting guidelines or instructions provided for submitting your work.