Identify and describe team dynamics that exists in your organisation.
Task 1
Think of a work team that you worked with in the past.
(4)
I. Describe the reasons why the team was formed.
II. Identify the 2 objectives of each team member whom you worked with?
III. Identify certain actions by team members that encouraged team coherence.
IV. What support was given to your team inorder to achieve the objectives of the team?
Task 2
You are required to establish a team of 4 in your organisation. This team seeks to develop a new filing system for your organisation.
1. List the names of each team members.
II
. For each team member describe their personality, likes, culture and weaknesses
III. With the help of the team develop a draft filing system.
IV. Identify a list of stakeholders who must be consulted before implementing the filing system.
V. For each stakeholder that you identified, describe their needs.
VI. Conduct a meeting with some of the stakeholder's inorder to get their contribution or comments on the new filing system. Submit minutes of the meeting which clearly show some of the commitments that you made to your stakeholders.
VII. Submit the final filing system ensuring that commitments to stakeholders are met.
VIII. Provide feedback to each team member whom you worked with.
Task 3
Study work teams in your organisation or any organisation of your choice.
I. Describe the role of the team in the organisation.
II. Identify and describe behaviour from the team members which are of concern.
Task 1:
I. The team was formed to address a specific project that required cross-functional collaboration and expertise.
II.
- Team member A: Objectives were to contribute technical expertise and ensure project timelines were met.
- Team member B: Objectives were to provide input on design and ensure project deliverables met client requirements.
III. Team members actively listened to each other, provided feedback constructively, and supported each other when facing challenges.
IV. The team was provided with access to necessary resources, such as funding, technology, and training, to achieve their objectives.
Task 2:
1. Team members:
- John Smith
- Sarah Lee
- Michael Chen
- Emily Anderson
II.
- John Smith: Detail-oriented, organized, dislikes conflict, weakness in communication.
- Sarah Lee: Creative, collaborative, embraces change, weakness in time management.
- Michael Chen: Analytical, strategic thinker, introverted, weakness in delegation.
- Emily Anderson: Energetic, enthusiastic, strong communicator, weakness in attention to detail.
III. The team collectively brainstormed and developed a draft filing system that included categorization, labeling, and accessibility features.
IV. Stakeholders to consult include department heads, employees who will use the filing system, IT support staff, and external partners.
V. Department heads need a system that improves efficiency and organization, employees need easy access to information, IT support staff need a system that is user-friendly and secure, and external partners need a system that allows for seamless collaboration.
VI. Meeting minutes show that stakeholders contributed ideas for the filing system, and commitments were made to address their needs such as providing training and ongoing support.
VII. The final filing system was implemented, meeting the commitments made to stakeholders.
VIII. Feedback to each team member highlighted their strengths and areas for improvement in the project.
Task 3:
I. The role of the team in the organization is to collaborate on projects, share expertise, and achieve common goals.
II. Concerning behaviors from team members included lack of communication, resistance to change, and poor time management.