1.Assignment: Negative Messages
Using templates or sample documents to help you write e-mails, memos, and letters may be helpful for inexperienced writers; however, customize the communication, so the document does not appear as a form letter.
Use the information in your Week Three CheckPoint to determine how to communicate with the manager, teammates, and travel agent in the scenario.
Consider how much information and what communication is appropriate for each party, based on information in Writing Different Kinds of Messages.
Review the sample e-mails, memos, and business letters in the CWE under Writing Wizards.
Write a letter to one party, a memo to one party, and an e-mail to one party. Each communication must be a maximum of 250 words.
Use appropriate grammar, spelling, style, and format for each type of communication.
Review the Essay Writing Checklist, Paragraph Checklist, Proofreading Checklist, and Netiquette documents.
Ensure you have followed the guidelines for communicating effectively. Revise your messages if necessary.
Post the messages as attachments.
- - - Im having a problem getting started with this. Any suggestions? I'm not looking for someone do it for me, but looking for help.
Have you read your "Week Three CheckPoint", "Writing Different Kinds of Messages" and the samples under "Writing Wizards"?
That would seem to be a good starting point.
Certainly! I can guide you on how to get started with this assignment on writing negative messages. Here's a step-by-step approach to help you:
1. Understand the scenario: Read and analyze the information provided in your Week Three CheckPoint. Pay attention to the specific context, such as the reasons for the negative messages and the parties involved (manager, teammates, and travel agent).
2. Determine the appropriate type of communication: Based on the information in Writing Different Kinds of Messages, decide whether a letter, memo, or email would be the most suitable format for each party. Consider factors like the level of formality, urgency, and privacy.
3. Review sample communication templates: Access the CWE (Center for Writing Excellence) and explore the Writing Wizards section. There, you can find sample e-mails, memos, and business letters that can serve as helpful templates for structuring your own messages. Keep in mind that customization is crucial to avoid making your communication appear as a generic form letter.
4. Plan your messages: Decide on the content and structure of each communication. Consider the specific details you need to convey, the tone you should adopt (clear but diplomatic), and the overall objectives of each message. It is important to deliver the negative information while maintaining professionalism and minimizing negativity.
5. Start with drafts: Write a draft version of each communication using the appropriate grammar, spelling, style, and format. Ensure that your messages adhere to the guidelines for clear and effective communication.
6. Proofread and revise: Use the Proofreading Checklist to review and edit your messages. Check for any grammatical errors, awkward sentences, or inconsistencies in tone. Make necessary revisions to enhance clarity and coherence.
7. Follow netiquette guidelines: Incorporate the principles of netiquette (online etiquette) when crafting your emails or any other digital communications. Be polite, respectful, and considerate in your wording and tone.
8. Attach and submit: Once you are satisfied with the final versions of your letter, memo, and email, save them as separate attachments. Make sure each communication is no longer than 250 words, as specified in the instructions. Submit the attachments as required by your instructor.
Remember, this is a general guideline to assist you in getting started with your assignment. Make sure to adapt and tailor it to your specific requirements and the instructions provided. Good luck!