Q.2.2 Assist Principal Thabo of Mzansi High School in deciding between using Office 365
and Google applications for the school's computer system.
Discuss two advantages and two disadvantages of each software application. Write
a summary of your recommendation for Mzansi High School, taking into
consideration the unique needs and objectives of the educational environment.
(12)
Advantages and disadvantages of Office 365:
Advantages:
1. Familiarity: Many students and teachers are already familiar with Microsoft Office applications such as Word, Excel, and PowerPoint, making the transition to Office 365 easier.
2. Integration: Office 365 offers seamless integration with other Microsoft services such as OneDrive and Skype for Business, enhancing collaboration and productivity.
Disadvantages:
1. Cost: Office 365 requires a subscription fee, which can be a financial burden for schools with limited budgets.
2. Compatibility: Some older devices and operating systems may have difficulty running the latest versions of Office 365 applications.
Advantages and disadvantages of Google applications:
Advantages:
1. Cost-effective: Google applications, such as Google Docs, Sheets, and Slides, are available for free or at a lower cost compared to Office 365.
2. Collaboration: Google applications are known for their real-time collaboration features, making it easier for students and teachers to work together on projects.
Disadvantages:
1. Limited features: Some users may find that Google applications lack the advanced features and functionality offered by Microsoft Office applications.
2. Offline access: Google applications require an internet connection to function, which can be a limitation for schools with poor connectivity.
Recommendation for Mzansi High School: Based on the unique needs and objectives of the educational environment at Mzansi High School, it is recommended to use Google applications for the school's computer system. Google applications are cost-effective, promote collaboration among students and teachers, and are user-friendly for individuals who may not have extensive experience with office software. Additionally, Google applications can be accessed from any device with an internet connection, allowing for flexibility and accessibility in the learning environment. Overall, Google applications align well with the educational goals of Mzansi High School and can contribute to a more efficient and effective use of technology in the school's operations.