Characteristics of a formal letter
1. The format of a formal letter typically follows a set structure, including a sender's address, date, recipient's address, salutation, body paragraphs, closing, and signature.
2. Formal letters are usually written in a professional tone and avoid the use of slang, contractions, and casual language.
3. The language used in a formal letter is polite and respectful, and it is important to address the recipient by their title and last name (e.g., "Dear Mr. Smith").
4. The content of a formal letter is usually concise and to the point, with a clear purpose or objective stated in the opening paragraph.
5. Formal letters often include specific details such as dates, reference numbers, and other relevant information to help the recipient understand the context and background of the communication.
6. Formal letters are typically written using standard grammar, punctuation, and spelling, and it is important to proofread the letter carefully before sending it to ensure accuracy and professionalism.
7. Formal letters may include formal expressions and phrases, such as "I am writing to inquire about..." or "I look forward to hearing from you soon."
8. In the closing of a formal letter, it is customary to use a formal closing phrase such as "Yours sincerely" or "Yours faithfully," followed by the sender's signature and printed name.