A formal letter
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Today’s Date]
[Recipient's Name]
[Recipient's Title]
[Recipient's Organization]
[Organization's Address]
[City, State ZIP Code]
Dear [Recipient's Name],
I am writing this letter to formally request a meeting with you to discuss [specific topic or purpose of the meeting]. As [your position or role], I believe it is important for us to have a face-to-face discussion to address any issues and find possible solutions.
I propose that we meet at [date], at [time], at [location]. I hope this time is convenient for you, but please let me know if there are any scheduling conflicts or if you would prefer a different meeting time.
During our meeting, I would like to discuss [brief outline of agenda items]. I believe that by meeting in person, we can have a more productive conversation and come to a resolution that benefits both parties.
I appreciate your attention to this matter and look forward to meeting with you. Please confirm your availability for the proposed meeting time by [date].
Thank you for your cooperation.
Sincerely,
[Your Name]