Required Materials
Word processing software
Step 1: Consider This Scenario
Imagine you are working on a team in a healthcare clinic that has all the following projects due:
File 45 patient records
Call patients to schedule same-day appointments for their sick children
Create and send invoices to 15 patients
Order supplies, such as gloves and syringes, that have very low inventory
Design and print an invitation for a physician’s retirement party that’s scheduled for next month
You have two other team members who each can tackle the same sort of tasks.
Step 2: Prioritize Each Task
In a word processing document, type a prioritized list of the projects based on what you know about them. After each one, write one or two sentences explaining why you placed that project in that position of priority.
1. File 45 patient records
This task is the highest priority because it involves sensitive patient information that needs to be accurately and securely stored in order to maintain the confidentiality and integrity of the clinic's records.
2. Call patients to schedule same-day appointments for their sick children
This task is next in priority as it involves addressing the urgent healthcare needs of patients. Ensuring timely access to care for sick children is crucial for providing quality healthcare services.
3. Order supplies with low inventory
This task is important for the smooth functioning of the clinic as it ensures that essential supplies are always available when needed. Running out of supplies can disrupt patient care and impact the clinic's operations.
4. Create and send invoices to 15 patients
This task is important for the financial health of the clinic as it ensures that revenue is collected in a timely manner. Proper invoicing practices are essential for maintaining the clinic's financial stability.
5. Design and print an invitation for a physician's retirement party
This task is of lower priority compared to the others as it is a more long-term and non-urgent project. While important for maintaining team morale and relationships, it can be completed after addressing the more immediate tasks.
Communicate Your Plan
In another word processing document, write a professional email to your team members communicating your plan for how you will collaborate on getting everything on the list done on time while completing the projects in your order of priority.
Subject: Collaboration Plan for Completing Clinic Projects
Dear Team Members,
I hope this email finds you well. As we have a busy schedule ahead of us at the healthcare clinic, I wanted to outline a plan for how we can effectively collaborate to ensure that all projects are completed on time and in the order of priority.
Firstly, I have prioritized the projects as follows:
1. File 45 patient records
2. Call patients to schedule same-day appointments for their sick children
3. Order supplies with low inventory
4. Create and send invoices to 15 patients
5. Design and print an invitation for a physician's retirement party
I propose that we divide the tasks based on our strengths and availability. I will take on the task of filing patient records, while one of you can handle calling patients for same-day appointments and the other can manage ordering supplies. We can then collectively work on creating and sending out invoices and designing the retirement party invitation.
Let's aim to communicate regularly on our progress, any challenges we may face, and support each other in completing our respective tasks. By working together efficiently, we can ensure that all projects are completed successfully and on time.
Please let me know if you have any concerns or suggestions regarding this plan. I am confident that by working as a cohesive team, we can successfully tackle the workload ahead of us.
Thank you for your dedication and hard work. Let's make this a productive and successful team effort.
Best regards,
[Your Name]