Required Materials
Word processing software
Step 1: Consider This Scenario
Imagine you are working on a team in a healthcare clinic that has all the following projects due:
File 45 patient records
Call patients to schedule same-day appointments for their sick children
Create and send invoices to 15 patients
Order supplies, such as gloves and syringes, that have very low inventory
Design and print an invitation for a physician’s retirement party that’s scheduled for next month
You have two other team members who each can tackle the same sort of tasks.
Step 2: Prioritize Each Task
In a word processing document, type a prioritized list of the projects based on what you know about them. After each one, write one or two sentences explaining why you placed that project in that position of priority.
Step 3: Communicate Your Plan
In another word processing document, write a professional email to your team members communicating your plan for how you will collaborate on getting everything on the list done on time while completing the projects in your order of priority.
Subject: Collaboration Plan for Completing Multiple Projects
Dear Team Members,
I hope this email finds you well. I wanted to touch base with everyone regarding the various projects we have to complete for the healthcare clinic. I have prioritized the tasks based on their urgency and importance, and I believe that by working together, we can ensure that everything is completed in a timely manner.
1. Order supplies, such as gloves and syringes that have very low inventory
- This task is essential for the smooth functioning of the clinic and must be completed first to avoid any potential shortages.
2. Call patients to schedule same-day appointments for their sick children
- Ensuring that sick children are seen by a healthcare provider as soon as possible is crucial for their well-being. This task should be prioritized to address immediate medical needs.
3. File 45 patient records
- Organizing patient records is important for maintaining patient confidentiality and ensuring that healthcare providers have access to necessary information. This task should be completed promptly but can be done simultaneously with other tasks.
4. Create and send invoices to 15 patients
- Sending out invoices in a timely manner is important for the financial health of the clinic. This task can be done concurrently with other tasks once the urgent ones are addressed.
5. Design and print an invitation for a physician’s retirement party that’s scheduled for next month
- While this task is important for acknowledging our colleague's retirement, it is not as time-sensitive as the others. Therefore, it can be tackled last.
I propose that we divide the tasks among ourselves based on our strengths and availability. I am happy to take on the responsibility of ordering supplies and filing patient records. Please let me know which tasks you would like to handle, and we can coordinate our efforts to ensure that everything is completed efficiently.
Thank you for your attention to this matter. I look forward to working together to accomplish our goals.
Best regards,
[Your Name]