What should the body of a business letter include?
the recipient’s address
your purpose for writing
the recipient’s company name
your signature
The body of a business letter should include:
1. Introduction: Start by addressing the recipient with a formal salutation, such as "Dear Mr./Ms./Dr. [Recipient's Last Name]," followed by a colon.
2. Purpose: Clearly state the reason for writing the letter in a concise and specific manner. This may include making an inquiry, providing information, requesting a meeting, expressing gratitude, or addressing a complaint or concern.
3. Details and Explanation: Provide necessary details and supporting information to explain your purpose or request. Use clear and concise language to convey your message effectively.
4. Benefits or Value Proposition: Highlight any benefits or value that your proposal, product, or service can provide to the recipient or their company. This can help persuade the reader to take action or consider your offer.
5. Additional Information: Include any relevant details, references, or attachments that can support your message or provide further context. Ensure that any attached documents are mentioned in the body of the letter.
6. Call to Action: Clearly state what action you expect from the recipient, such as scheduling a meeting, providing information, making a decision, or any other specific request.
7. Closing: Conclude the letter with a polite closing phrase, such as "Thank you for your attention" or "Sincerely." Then leave a few lines for your handwritten signature.
Remember to keep the body of your letter concise, organized, and professional. Use a formal tone and ensure your message is clear and easy to understand.