What kinds of unwanted reactions might you encounter when trying to convince the business committee to accept your proposal for a new service? What steps can you take to ensure you convey the purpose of your message to the audience?
„h Review appropriate and inappropriate email samples in the Model Documents Gallery. Draft an informative email to one person on the committee and a positive email to another person on the committee. In the emails, explain the purpose of your presentation. Explain how these two emails differ.
I have no idea what the "model documents Gallery" is.
Unwanted reactions? Unwanted by whom? If your service is not needed, or the cost is unjustified, or your presentation stinks, then they ought to XXXXX you. Is this an unwanted reaction?
You have to focus on customers needs (in performance, cost, and schedule). Focus on that and how you can meet those. If you don't do that, you are unwanted, and deserve to be XXXXX. Now if you do that, and do it well, and the "committee" XXXXXX you, you really don't want to do business with them, do you? In the long run, that business is painful and costly.
I am not certain the entire point of the assignment, unless it is trying to make you focus on the importance of communication, which lots of folks can really use some remedial instruction.
Review the email samples, perhaps that will give you a clue.
Try here for th e "model documents gallery:"
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When trying to convince the business committee to accept your proposal for a new service, you may encounter several unwanted reactions. These can include skepticism, resistance to change, doubts about the feasibility or profitability of the proposed service, conflicting priorities, personal biases, or even a lack of interest.
To ensure you successfully convey the purpose of your message to the audience and address these potential challenges, I recommend following these steps:
1. Know your audience: Understand the background, interests, and concerns of the individuals who comprise the business committee. Tailor your message accordingly to resonate with their specific needs and objectives.
2. Research and preparation: Gather relevant data, facts, and figures to support your proposal. Anticipate potential objections or questions that the committee members might have, and prepare well-reasoned responses in advance.
3. Craft a compelling message: Clearly articulate the purpose and benefits of your proposed service. Emphasize how it aligns with the company's goals, addresses a pain point, or presents an opportunity for growth. Use persuasive language and storytelling techniques to engage the committee members.
4. Structure your presentation: Organize your presentation in a logical and concise manner. Clearly outline the problem you're addressing, your proposed solution, the potential benefits, implementation process, and any risks or challenges you've considered. Ensure your presentation is visually appealing and supports your key points effectively.
5. Anticipate and address objections: Show that you have considered potential concerns or objections that might arise. Present evidence, case studies, or testimonials from other businesses that have implemented similar solutions successfully. Be prepared to clearly explain how your proposal addresses potential risks or challenges and presents a viable solution.
6. Tailor your communication style: Adapt your language and approach to the committee members' preferences. Some might respond better to logical arguments, while others might appreciate more personal or emotional appeals. Strike a balance between being knowledgeable and confident while remaining respectful and approachable.
7. Use different communication channels: Apart from presenting in person, consider supplementing your message with well-crafted emails. This allows you to reinforce your points in writing and provide additional resources or documentation to support your proposal.
Now, as for the two emails you were asked to draft, here are some points to consider:
- The informative email: This email should be addressed to a committee member who prefers detailed information and wants to evaluate the proposal thoroughly. Clearly explain the purpose of your presentation, providing a concise overview of the problem and your proposed service. Include relevant data, statistics, or research to support your claims.
- The positive email: This email should be addressed to a committee member who is more receptive to a positive and enthusiastic approach. In addition to explaining the purpose of your presentation, emphasize the potential benefits, opportunities, and positive outcomes that the proposed service can bring to the business. Use persuasive language and highlight the value it can add to the company.
Ensure that both emails are professional, concise, and well-crafted. Tailor the tone and content for each recipient to maximize the effectiveness of your message.
Remember, ultimately, the key to successfully conveying the purpose of your message is understanding your audience, preparing diligently, and effectively addressing their concerns and interests.