Subtask 2:plan and design a team- building activity and compile a post evaluation questionnaire.
Subtask 2.1:plan and design a team building activity.
2.1.draw up a neatly written/typed planning document.
2.2.include date,time,and venue.
2.3.state the objective of the activity.
2.4.incude the name of the activity.
2.5.state the number of participants.
2.6.state the time needed to complete the activity.
2.7.list necessary tools and props.
2.8.include rules/explanation of the activity.
Evaluated the rules/explanation and decided whether the flow of the activity makes sense and is logical.a detailed description is given with a clear explanation on how the activity will take place.
2.9.include extra information to explain the activity e.g. picture,illustrations act
2.10. Allocate roles and responsibilities to team members for the activity, such as a facilitator, timekeeper, and recorder.
2.11. Consider any potential risks or challenges of the activity and how to mitigate them.
2.12. Determine the desired outcome of the activity and how it aligns with the team's goals and objectives.
2.13. Plan any necessary debriefing or discussion sessions after the activity to help the team reflect on their experience and identify areas for improvement.
2.14. Decide on any rewards or recognition that will be given to participants who successfully complete the activity or demonstrate exemplary teamwork.
2.15. Create a timeline or schedule for the activity, including any breaks or transition time between different parts of the activity.
2.16. Ensure that the planning document is clear, concise, and easy to understand for all team members involved.
2.17. Seek feedback or input from team members during the planning process to ensure that their needs and preferences are considered.
2.18. Revise and make any necessary adjustments to the planning document based on feedback or new information that arises.
2.19. Share the finalized planning document with all team members and ensure that everyone is aware of their roles and responsibilities for the activity.
2.20. Continually communicate and engage with team members throughout the planning and execution of the activity to ensure its success.
Subtask 2.2: Compile a post-evaluation questionnaire.
2.1. Determine the purpose of the post-evaluation questionnaire, such as gathering feedback on the effectiveness of the team-building activity or identifying areas for improvement.
2.2. Decide on the format and structure of the questionnaire, whether it will be in a survey style with multiple-choice questions, open-ended questions, or a combination of both.
2.3. Write clear and concise questions that align with the objectives of the team-building activity.
2.4. Include questions about participants' overall experience, the impact of the activity on team dynamics and communication, and any suggestions for future improvements.
2.5. Consider including questions that measure participants' perception of their own individual growth or development as a result of the activity.
2.6. Provide an appropriate scale or rating system for participants to rate their experiences or perceptions, such as a Likert scale or numerical scale.
2.7. Ensure that the questionnaire is anonymous to encourage honest and unbiased responses.
2.8. Test the questionnaire with a small group of individuals to identify any potential issues or improvements before distributing it to the entire team.
2.9. Distribute the questionnaire to all participants and provide a clear deadline for completion.
2.10. Compile and analyze the responses from the questionnaire to identify trends or patterns in feedback.
2.11. Use the feedback from the questionnaire to improve future team-building activities and address any areas of concern or improvement.
2.12. Share the findings and insights from the post-evaluation questionnaire with the team to promote transparency and continued growth.
2.13. Consider conducting follow-up discussions or debriefing sessions based on the feedback received to further explore and address any identified issues.
2.14. Thank participants for their time and input in completing the post-evaluation questionnaire and acknowledge their contributions to the team-building process.
Subtask 2.1: Plan and design a team-building activity.
Step 1: Draw up a neatly written/typed planning document.
Create a document where you can organize all the details of your team-building activity in a clear and organized manner.
Step 2: Include date, time, and venue.
Specify the date, start time, and duration of the activity. Also, include the location or venue where the activity will take place.
Step 3: State the objective of the activity.
Clearly define the main goal or objective of the team-building activity. This could be improving communication between team members, fostering collaboration, enhancing problem-solving skills, etc.
Step 4: Include the name of the activity.
Come up with an engaging and descriptive name for the team-building activity that captures its essence.
Step 5: State the number of participants.
Specify the number of participants who will be involved in the activity. This will help in determining the logistics and ensuring everyone can actively participate.
Step 6: State the time needed to complete the activity.
Estimate the duration required to complete the entire team-building activity, including any necessary debriefing or reflection time.
Step 7: List necessary tools and props.
Identify any tools, props, or materials that will be required for the activity. This could include markers, papers, ropes, blindfolds, etc.
Step 8: Include rules/explanation of the activity.
Clearly outline the rules and mechanics of the activity, providing step-by-step instructions on how it will be conducted. Make sure the rules are easily understandable and the flow of the activity is logical and coherent.
Step 9: Evaluate the rules/explanation and decide whether the flow of the activity makes sense and is logical.
Review the rules and explanation you have provided, ensuring that they are easy to follow, coherent, and will lead to the desired outcome. Make any necessary adjustments or clarifications if needed.
Step 10: Include extra information to explain the activity (e.g., picture, illustrations, act).
If applicable, include additional information such as pictures, illustrations, or diagrams to provide visual aids and enhance understanding of the activity. These visual elements can be helpful in conveying the instructions more effectively.
Once you have completed these steps, you will have a well-planned and designed team-building activity ready to be implemented.
Next, we will move onto subtask 2.2: Compile a post-evaluation questionnaire.