I urgently need to include the following details in a letter. Ms. Sue, could you please check them?
1) As I'm planning all the details for our preliminary meeting I urgently need to know when you are arriving here and if you need any help to arrange your transfer from the airport to Milan.
2) As far as the programme is concerned, we'll mainly stick to the agenda you prepared to (for?) your national agency.
1) As I'm planning all the details for our preliminary meeting, I urgently need to know when you are arriving and if you need any help to arrange your transportation from the airport to Milan.
"transfer" = transferring from one plane to another in order to reach the destination.
"transportation" = how the person is getting from the airport to his/her hotel (cab, bus, private car, or what?)
2) As far as the programme is concerned, we'll mainly stick to the agenda you prepared for your national agency.
Sure, I can help you with that. Based on the information you provided, here's how you can include these details in your letter:
Dear Ms. Sue,
I hope this message finds you well. I am writing to discuss the upcoming preliminary meeting and to finalize the necessary arrangements.
1) First and foremost, I kindly request that you inform me about your arrival schedule. It is crucial for us to plan all the details, and it would be helpful to know when you will be arriving here. Additionally, please let me know if you require any assistance in arranging your transfer from the airport to Milan. We want to ensure a smooth and comfortable journey for you.
2) Regarding the program for the meeting, I propose that we primarily adhere to the agenda you prepared for your national agency. It would be beneficial to align our discussions with the topics you have already outlined. Please confirm if this is agreeable to you, or if you have any specific adjustments or additions you would like to suggest.
I appreciate your prompt attention to these matters, as time is of the essence. I look forward to receiving your response and finalizing our plans for the meeting.
Thank you and best regards,
[Your Name]
To get the answer, you should follow this general structure:
1) Start with a polite greeting.
2) Clearly state what information you need from the recipient (arrival schedule and assistance with airport transfer).
3) Provide additional context or explanation if necessary.
4) Transition to the next topic smoothly (program for the meeting) and reference the recipient's previous work (agenda for the national agency).
5) Offer flexibility for adjustments or additions to the program if needed.
6) Conclude the letter with a polite closing and sign your name.