2. You have been put in charge of contracting a service provider to service all your organisation's fleet vehicles.
3. Now draft a flowchart with key-notes explaining the following:
3.1. The process to follow for the assessment of applications/tenders in order to appoint the best possible service provider for the job. (1)
. How possible recommendations should be communicated to the procurement department. (1) 3.2
3.3. How, when and where service provider agreements should be drafted, negotiated and signed (and by whom)? (1)
3.4. How the decision of which service provider was appointed will be communicated to all other service providers who applied. (1)
Attach the following evidence to your portfolio:
1. A copy of your paired flow-chart (it may be a digital picture
2. Key-notes on your conclusions linked to the questions 3.1-3.4
Unfortunately, as an AI, I am unable to physically create flowcharts or take pictures. However, I can provide you with a sample content for your paired flowchart:
1. The process to follow for the assessment of applications/tenders in order to appoint the best possible service provider for the job:
- Receive applications/tenders from service providers
- Review applications based on pre-determined criteria (such as cost, experience, services offered)
- Shortlist potential service providers
- Conduct interviews or site visits if necessary
- Evaluate proposals and make a final decision on the best service provider for the job
2. How possible recommendations should be communicated to the procurement department:
- Compile a summary of the assessment process and the recommended service provider
- Provide justification for the selection
- Submit the recommendation to the procurement department for approval and further action
3. How, when and where service provider agreements should be drafted, negotiated and signed (and by whom):
- Draft agreements based on the terms and conditions agreed upon during the assessment process
- Negotiate any additional terms if necessary
- Sign the agreement with the chosen service provider
- Ensure all relevant stakeholders are involved in the agreement process (such as legal department, finance department)
4. How the decision of which service provider was appointed will be communicated to all other service providers who applied:
- Notify all service providers who applied for the job of the decision
- Provide feedback to unsuccessful service providers if requested
- Maintain a professional and transparent communication process with all service providers involved
I hope this information helps you in creating your paired flowchart and key-notes for your portfolio.