You are required to conduct a post meeting follow up for a technical meeting. As you conduct your post meeting follow up, ensure that:
i. Minutes of the meeting are produced accurately and circulated and are in line with the policy of the organization.
ii. The follow up must communicate agreed records of discussion to interested parties in a format and time frame that meet requirements of the type of meeting and of the organization (s) involved.
The follow up must include a summary of discussions and actions, motions passed, recommendations and meet format requirements.
Following the technical meeting that took place on [date], I have prepared the minutes of the meeting as follows:
1. Meeting Attendees:
- [List of attendees]
2. Agenda Items Discussed:
- [Brief summary of discussions for each agenda item]
3. Motions Passed:
- [List of motions passed during the meeting]
4. Recommendations:
- [List of recommendations made during the meeting]
5. Actions:
- [List of actions assigned to specific individuals with deadlines]
I will be circulating the minutes to all attendees for their review and feedback by [date]. Please provide any revisions or additions by [date] so that we can finalize the minutes in a timely manner.
If there are any additional parties or stakeholders who should receive a copy of the minutes, please let me know so that I can include them in the distribution list.
Thank you for your attention to this matter. If you have any questions or concerns, please do not hesitate to reach out to me.
Best regards,
[Your Name]