Question 1
You are required to prepare for a technical practitioners meeting, the preparation should be relevant for the type of meeting that you are preparing for. In your preparation ensure that:
i. Physical arrangements for the meeting is done- this include venue selection, Facilities, Technology required, Relevant supporting information
ii. Ensure that the meeting outcomes are clear, concise and well documented.
Meeting invitations must be extended to relevant participants of the meeting
iv. Draft and distribute the meeting agenda and other supporting documentation needed
Your supervisor must observe you as you prepare for a technical practitioners meeting. (Note: attach the supervisor's report and observation checklist)
Question 2
Now that you have prepared for your meeting, you are required to conduct a session chairing a technical practitioners meeting. The meeting must be relevant to the type of meeting preparing for. As you chair the meeting
i. You agree with members on rules and guidelines on behavior.
ii. You agree on meeting motions throughout the meeting according to the type of meeting and in accordance with the standing procedures of the organisation(s) involved
Ensure that the published agenda is followed.
iv. You provide for active participation by all members to avoid/ minimize conflict.
V.
Ensure that meeting topics are prioritised and that discussion times are allocated according to importance, urgency, complexity and agenda.
vi. Ensures that agreed decisions are clear, accurate, includes a time frame for action and are within the mandate of the type of meeting
Your supervisor must observe as you chair a technical practitioners meeting.