. Draft a process map on A1 news print/flip chart paper.
3. The process map should indicate your organisation's strategy for change control systems and process.
4. You should discuss ideas and strategies around the following questions:
4.1. What is change control and why do we needs it?
4.2. What kinds of processes and standards support project change control?
4.3. What kinds of administration tasks are required to support change control?
4.4. How will you ensure that project information is up-to-date, accessible, accurate and communicated to all stakeholders?
5. Divide the page as follows to depict your process:
Processes and standards that support project change control
Administration tasks that support change control
What is change control and why do we need it?
Keeping track of and updating change requests
How to ensure that project information is up to date, accesible, accurate and communicated to all stakeholder
The process map should include the following elements:
- A central box labeled "Change Control System"
- Arrows leading to and from this central box, indicating the flow of information and actions
- Boxes or circles labeled with different processes and standards that support project change control, such as "Change request form submission," "Impact assessment," "Approval process," and "Implementation"
- Boxes or circles labeled with different administration tasks that support change control, such as "Documentation management," "Status tracking," "Communication with stakeholders," and "Training"
- Arrows leading from the administration tasks to the central box, indicating how these tasks are connected to the overall change control system
- A box at the bottom of the page labeled "Project information management," showing how project information is kept up-to-date, accessible, accurate, and communicated to stakeholders
The process map should be visually appealing and easy to follow, with clear labels and connections between different elements. It should provide a comprehensive overview of the organization's strategy for change control systems and processes.