Your line manager has informed you that you need to train all new interns on how to
communicate effectively. It is very important that you train the interns to communicate
effectively. You decided to create some training material which needs to address the following
aspects of effective communications. Create a very short PowerPoint presentation with one slide
on each of the following.Q.4.3 How to plan your message? What to consider
Slide 1: How to Plan Your Message - What to Consider
Introduction:
- Effective communication begins with a well-planned message. Planning your message allows you to convey information clearly and efficiently. Here are some key considerations to keep in mind:
1. Audience:
- Identify your target audience. Who will receive your message? Consider their background, knowledge, and expectations.
- Adapt your communication style and language to suit your audience's level of understanding and familiarity with the subject.
2. Objective:
- Determine your desired outcome. What do you want to achieve with your message? Is it to inform, persuade, or educate?
- Clearly define your objectives to ensure your message is focused and purposeful.
3. Content:
- Organize your thoughts. Outline the main points or information you want to convey.
- Prioritize information based on its relevance and significance to the audience.
- Select appropriate examples, evidence, or visuals to support and clarify your message.
4. Structure:
- Consider the structure of your message. Will it be best presented chronologically, thematically, or in a different format?
- Use headings, subheadings, and bullet points to help organize your message and make it easier to follow.
5. Medium:
- Choose the most suitable medium for your message. Will it be an email, a presentation, a phone call, or a face-to-face conversation?
- Consider the advantages and limitations of each medium in terms of conveying your message effectively.
6. Language and Tone:
- Use clear, concise, and appropriate language. Consider the vocabulary and terminology your audience is familiar with.
- Maintain a professional tone and avoid jargon or acronyms that may confuse or alienate your audience.
Conclusion:
- Effective communication requires careful planning. By considering your audience, objectives, content, structure, medium, language, and tone, you can ensure your message is well-received and understood.