State the main use of each of the access technologies below. In your answer, give
one example to explain how each access technology can be used to secure a
student record system in a tertiary college.
Access technologies:
C. Data Loss Prevention (DPL).
C. Data Loss Prevention (DLP):
The main use of Data Loss Prevention (DLP) technology is to prevent sensitive and confidential data from being lost, leaked, or stolen. It ensures that data remains within the authorized boundaries and does not fall into the wrong hands.
Example for securing a student record system in a tertiary college:
Implementing DLP technology in a student record system would involve setting up policies and rules to detect and prevent unauthorized access, sharing, or transfer of sensitive student records. The technology can monitor and control data movement within the system, flagging any potential breaches or violations.
For instance, if a student record system contains personal information such as social security numbers, addresses, or academic performance, DLP technology can scan and analyze the data in real-time. It can then enforce restrictions on copying, printing, or emailing such sensitive information. Additionally, it can also block attempts to upload the records to unauthorized cloud storage or external devices.
Furthermore, DLP technology can create alerts or notifications to administrators whenever an attempt to access or share sensitive records is detected, allowing them to take immediate action to mitigate any potential risks or breaches. By employing DLP technology, the college can ensure that student records remain secure and private, preventing any unauthorized or accidental data loss.