Innovative Systems is ready to get started using the PMI standard. BPP is advising IS on a new project bid. The project involves setting up an automated tracking system for a library. Radio frequency (RF) tags would be attached to each book, and a networked computer database application would collect data from sensors placed at
doors and at the checkout counter.
In Section 1, prepare a charter for this project, including important standard charter elements.
After the charter is ratified by the stakeholders, the project plan will be produced. In Section 2, outline and discuss the relative importance of the standard elements of a plan. To excel in this exercise, prepare advice to BPP, providing project-specific planning detail relating to any of the initiating and planning process groups and the nine knowledge areas. Briefly define important terms. Be sure to reference all sources using APA style.
To prepare a project charter for the library automated tracking system project, start by including the important standard charter elements. These elements typically include the following:
1. Project Title: Provide a clear and concise title that accurately reflects the project's purpose.
2. Project Description: Describe the project scope, objectives, and deliverables. In this case, the project involves setting up an automated tracking system for a library using RF tags and a computer database application.
3. Business Case: Justify the need for the project by outlining the benefits and value it will bring to the organization. Explain how the automated tracking system will improve library operations, such as efficient book tracking and inventory management.
4. Stakeholder Identification: Identify all key stakeholders involved in the project, such as the library staff, patrons, IT department, and management. Specify their roles and responsibilities.
5. Project Objectives: Clearly define the project's goals and what it aims to achieve. For example, the project objective could be to implement a reliable and accurate automated tracking system that reduces book loss and improves library efficiency.
6. Project Scope: Define the boundaries and extent of the project. In this case, it includes the installation of RF tags on each book, setting up a networked computer database application, and placing sensors at doors and checkout counters.
7. Project Constraints: Identify any limitations or constraints that may impact the project's execution. This could include time constraints, budget limitations, resource availability, or technical restrictions.
8. Milestones and Deliverables: Outline the key milestones and deliverables expected throughout the project. For example, milestones could be the completion of RF tag installation and the deployment of the database application.
9. Project Organization: Define the project team structure, including the project manager, team members, and their roles. Identify any external stakeholders involved.
10. High-Level Schedule: Provide a rough timeline for the project, highlighting major phases or activities.
Once the charter is ratified by stakeholders, the project plan can be produced. In Section 2, you can outline and discuss the relative importance of the standard elements of a plan. This includes considering the initiating and planning process groups, as well as the nine knowledge areas defined by the Project Management Institute (PMI).
To excel in this exercise, advice can be provided to BPP, with project-specific planning details relating to the initiating and planning process groups and the knowledge areas. It is important to briefly define important terms related to project management.
Please note that to provide specific advice and references using APA style, additional information about the project's requirements and context would be helpful.