Read the following extracts and answer the questions that follow.
Part A
Assume that you are the secretary in the graduation committee at BOU. there is a meeting scheduled for next month to discuss the graduation ceremony that university. There were some leaders whose names were submitted late for graduation. Prepare a combined notice and agenda for the meeting that will be held next month. Include all the necessary details in the combined piece.
Notice and Agenda for Graduation Committee Meeting
Dear Committee Members,
I hope this notice finds you well. We are pleased to inform you that a meeting has been scheduled for next month to discuss the upcoming graduation ceremony at BOU. We kindly request your presence and input in this crucial gathering.
Date: [Date of Meeting]
Time: [Time of Meeting]
Venue: [Location of Meeting]
Agenda:
1. Welcome and Introduction
- Opening remarks from the chairperson
- Introduction of committee members
2. Review of Late Submissions
- Discuss the leaders whose names were submitted late for graduation
- Evaluate the reasons for the delay in submissions
- Examine the impact on the graduation ceremony and potential solutions
3. Graduation Ceremony Planning
- Brief overview of the current plan and progress
- Discussion on the overall theme, decor, and setup
- Allocation of tasks and responsibilities to committee members
- Timeline for completion of various tasks
4. Communication and Publicity
- Strategies to inform and involve graduates in the ceremony
- Promotion of the graduation ceremony within the university community and beyond
- Social media engagement and advertisement plans
5. Financial Considerations
- Budget allocation for the graduation ceremony
- Sponsorship and fundraising opportunities
- Discussion on cost-saving measures without compromising the quality of the event
6. Any Other Business
- Open floor for additional topics or concerns
7. Next Meeting
- Proposed date and time for the next meeting
- Reminders and expectations for committee members before the next meeting
Please come prepared with any relevant documents, suggestions, and ideas to contribute to the discussion. Your active participation is essential in ensuring a successful graduation ceremony for our esteemed university.
We look forward to your presence and valuable insights at the upcoming meeting. Should you have any questions or need any further information, please do not hesitate to reach out to me.
Best regards,
[Your Name]
Secretary, Graduation Committee at BOU