What is the purpose of display as icon option in the insert object dialogue box
The "Display as icon" option in the Insert Object dialogue box allows users to insert an object into a document or presentation while displaying it as an icon rather than the actual content itself. This option is commonly used when the content of the object is not critical to the document, and only a representation or reference to the object is needed.
By selecting the "Display as icon" option, the object is inserted as a small icon within the document. Clicking on the icon allows users to access or activate the actual content of the object. This can be beneficial in reducing the file size of the document, as only the icon representation is stored within the file, while the actual object content may be located elsewhere.
The "Display as icon" option is commonly used for embedding or linking various types of files, such as Word documents, Excel spreadsheets, PDFs, or multimedia files like audio or video clips. It provides a visual representation of the object without taking up excessive space or affecting the overall layout of the document.
The "Display as Icon" option in the Insert Object dialogue box serves the purpose of embedding an object into a document while representing it as a compact icon. When this option is selected, instead of displaying the full content of the inserted object (such as a file or an image), only a small icon is visible in the document. The actual content of the object is embedded within the document, allowing you to easily open, edit, or access it when needed.
The purpose of using the "Display as Icon" option is to save space and simplify the document layout, especially if you are including multiple objects. By using icons, the document remains uncluttered and more readable. It provides a visual representation of the object, making it easier for readers to understand its presence without overwhelming the document with extensive information.
To utilize the "Display as Icon" feature, follow these steps:
1. Open the Insert Object dialogue box. The method to access this dialogue box may vary depending on the application you are using, but it is typically found under the Insert or Object menu.
2. Select the object you want to insert. This can be a file, image, spreadsheet, or any other supported object type.
3. Enable the "Display as Icon" option. There is usually a checkbox or a radio button to choose this option. Check or select it to activate the "Display as Icon" functionality.
4. Customize the icon if desired. Some applications allow you to choose or customize the icon that represents the object. This step is optional.
5. Confirm the insertion. Click the OK or Insert button to finalize the insertion of the object as an icon in the document.
By following these steps, you can effectively use the "Display as Icon" option in the Insert Object dialogue box to improve the organization and readability of your documents.