QUESTION 4
Which option would you select if you wanted to send your PowerPoint presentation to someone via email?
Info
Save a Copy
Share
Export
Export
To determine which option you would select to send your PowerPoint presentation via email, let's go through the available options and their respective purposes:
1. Info: This option provides general information about the presentation, such as file size, the number of slides, and properties like author and date created. It does not relate to sending the presentation via email.
2. Save a Copy: This option allows you to save a duplicate copy of the PowerPoint presentation to a specified location on your computer or cloud storage. While it is helpful for creating backups or storing multiple versions, it does not directly facilitate sending the presentation via email.
3. Share: This option is the one you would select to send your PowerPoint presentation to someone via email. By choosing this option, you can share the presentation directly from within PowerPoint. The program will prompt you to enter the recipient's email address, add a message, and send it as an attachment.
4. Export: This option allows you to save your PowerPoint presentation in different file formats, such as PDF, video, or image files. Although you can choose to export the file and attach it to an email manually, it does not directly facilitate sending the presentation via email.
Therefore, the option you would select if you wanted to send your PowerPoint presentation to someone via email is "Share".
To send your PowerPoint presentation to someone via email, you would select the "Export" option.
Here's how you can do it step-by-step:
1. Open your PowerPoint presentation.
2. Go to the "File" tab in the top left corner of the screen.
3. In the left panel, click on the "Export" option. This will open a submenu with different export options.
4. Select the "Create PDF/XPS Document" option from the submenu. This will open the "Publish as PDF or XPS" window.
5. In the "Publish as PDF or XPS" window, choose a location to save the exported file and provide a name for it.
6. Next, make sure the "PDF (*.pdf)" option is selected in the "Save as type" dropdown menu.
7. Click on the "Publish" button to export your PowerPoint presentation as a PDF file.
8. Once the PDF file is created, you can attach it to an email and send it to the intended recipient.
By following these steps, you will be able to send your PowerPoint presentation to someone via email by exporting it as a PDF file.