3.3.1. refer to your notes on the presentation of the HR cleck and develop a job description that you would like to present to your manager that could be used by the president of the SRCto improve his effectiveness.
the job description should contain the following information.
1.job title
2.summary of work
3.duties and or specific function of the job
4.how job relate to other jobs in the business
5.machinery and tool to be used
6.work flow
3.3.2.does your college convey a proffessional image?from the presentation of the HOD, identify six examples to substaintiate your answer.
3.3.1. Job Description:
1. Job Title: HR Clerk
2. Summary of Work: The HR Clerk primarily assists in HR operations, maintaining employee records, and ensuring compliance with HR policies and procedures.
3. Duties and/or Specific Functions of the Job:
- Assist in the recruitment and onboarding process by posting job advertisements, screening resumes, and scheduling interviews.
- Maintain and update employee records, including personal information, attendance, and leave records.
- Administer employee benefits, such as health insurance and retirement plans.
- Assist in organizing and conducting employee training and development programs.
- Handle HR-related inquiries and provide necessary assistance to employees.
- Support the HR department in the creation and implementation of HR policies and procedures.
4. How Job Relates to Other Jobs in the Business: The HR Clerk works closely with the HR Manager and other HR staff to ensure effective HR operations. They also interact with employees from various departments, providing support and answering any HR-related questions.
5. Machinery and Tools to be Used: The HR Clerk will utilize standard office equipment such as computers, printers, scanners, and software applications like HRIS (Human Resources Information System) for maintaining employee records and managing HR processes.
6. Work Flow: The HR Clerk collaborates with the HR Manager and other team members to perform HR duties. They receive tasks and instructions from the HR Manager, prioritize and complete them accordingly, and provide necessary documentation and reports.
3.3.2. Yes, my college conveys a professional image. Examples to substantiate this are:
1. Dress Code: The HOD mentioned that employees are required to dress professionally, which includes wearing formal attire and adhering to grooming standards.
2. Communication: The HOD emphasized the importance of professional and effective communication with colleagues, students, and stakeholders.
3. Timeliness: The HOD highlighted the significance of punctuality and meeting deadlines in maintaining a professional image for the college.
4. Respectful Behavior: The HOD mentioned that employees are expected to treat others with respect and maintain professionalism in all interactions.
5. Ethical Conduct: The HOD emphasized the importance of ethics and integrity in all aspects of work, including maintaining confidentiality and ensuring fairness.
6. Continued Professional Development: The HOD encouraged employees to engage in professional development opportunities to enhance their skills and knowledge, which contributes to the college's professional image.
3.3.1. Job Description for HR Clerk
1. Job Title: HR Clerk
2. Summary of Work: The HR Clerk is responsible for providing administrative support to the HR department and assisting with various HR-related tasks.
3. Duties and Specific Functions of the Job:
- Maintaining and updating employee records and databases
- Assisting in the recruitment and hiring process, including posting job advertisements, scheduling interviews, and conducting reference checks
- Assisting in the onboarding process for new employees, including preparing new hire paperwork and conducting employee orientations
- Responding to employee inquiries regarding HR policies, procedures, and programs
- Assisting in the administration of employee benefits programs, such as health insurance and retirement plans
- Assisting with HR projects, such as performance management, employee engagement initiatives, and training programs
4. How the Job Relates to Other Jobs in the Business: The HR Clerk plays a crucial role in supporting the HR department and ensuring smooth operations. They collaborate with HR managers, recruiters, and other HR staff to provide timely and accurate support to employees and management.
5. Machinery and Tools to be Used: The HR Clerk will primarily use computers, HR software systems, and various office equipment such as printers, scanners, and telephone systems.
6. Work Flow: The HR Clerk will receive task assignments from HR management, prioritize tasks based on urgency, and ensure timely completion of assigned duties. They will collaborate with other HR staff and may interact with employees at all levels within the organization to provide HR support.
3.3.2. Examples of Conveying a Professional Image from the HOD's Presentation:
1. Usage of formal language and professional tone in communications with staff and students.
2. Implementation of a dress code policy for faculty members and staff.
3. Emphasis on punctuality and adherence to schedules during meetings and classes.
4. Availability and accessibility of staff members to address concerns and provide guidance.
5. Consistency in the quality and accuracy of academic materials and resources.
6. Promotion of a respectful and inclusive environment for all individuals within the college community.