Etermine internal resourcing capabilities and external resourcing requirements
Scenario
After your consultation with Sales manager and in-house trainer, you have identified the following resource requirements to organise school visits.
Resource 1 – Human resource: Internal staff to provide training to schools
Resource 2 – Physical resource: Transport to schools – new vehicle required
Resource 3 – Physical resource: Wristband gifts for students
You should now document the internal and external resourcing requirements in relation to the resources identified in the consultation in the part B above.
Task
You need to:
1. Determine the internal capabilities of the business in relation to the resourcing requirements
2. Outline external resourcing requirements.
In identifying the external resourcing requirements, you should outline any supplier or purchasing considerations, budget or anything else relevant to obtaining quotations.
1. Internal capabilities of the business in relation to the resourcing requirements:
Resource 1 - Human resource: Internal staff to provide training to schools
- Assess the current staff members who have experience and expertise in providing training.
- Determine if there are sufficient staff members available to allocate to school visits and if they have the capacity to take on additional responsibilities.
- Identify any training needs or gaps in knowledge that need to be addressed for the staff members involved in school visits.
- Consider the availability of staff members during school hours or if there is a need for rescheduling or rearranging work responsibilities.
2. External resourcing requirements:
Resource 2 - Physical resource: Transport to schools - new vehicle required
- Research and evaluate different vehicle options that meet the specific needs of transporting staff members to schools.
- Consider factors such as the number of staff members and equipment to be transported, fuel efficiency, reliability, and the availability of maintenance and repair services.
- Analyze the budget available for purchasing a new vehicle and determine if it aligns with the desired specifications.
- Obtain quotations from different suppliers or dealerships to compare prices, features, and financing options.
Resource 3 - Physical resource: Wristband gifts for students
- Identify suppliers or manufacturers who specialize in producing wristband gifts.
- Determine the quantity of wristbands required for each school visit and estimate the total number needed for the planned visits.
- Take into account factors such as customization options, quality, and pricing when selecting a supplier.
- Request quotations from different suppliers, comparing prices, delivery times, and any additional costs such as customization or shipping fees.
- Consider any budget constraints and align the purchasing decisions with the available funds.
1. Determine the internal capabilities of the business in relation to the resourcing requirements:
- Resource 1: Human resource - Internal staff to provide training to schools
The business needs to evaluate if it has sufficient internal staff with the necessary expertise and availability to provide training to schools. They should assess the number of staff members available, their qualifications, and their capacity to take on additional responsibilities. If the existing staff is unable to handle the workload, the business may need to consider hiring additional trainers or reallocating resources.
- Resource 2: Physical resource - Transport to schools - new vehicle required
The business needs to assess its current fleet of vehicles to determine if it has a suitable means of transportation for school visits. If it doesn't have a vehicle or the existing one is not adequate, the business should consider purchasing a new vehicle. They should also consider factors such as vehicle size, fuel efficiency, and any specific requirements for transporting students.
- Resource 3: Physical resource - Wristband gifts for students
To determine the internal capability for providing wristband gifts to students, the business should evaluate if it has the necessary resources, such as equipment and materials, to produce or procure the wristbands in-house. They should also assess the capacity of existing staff to handle the additional workload for producing or organizing the wristbands.
2. Outline external resourcing requirements:
- Resource 1: Human resource - External trainers
If the internal staff is not capable or available to provide the necessary training to schools, the business may need to outsource this task to external trainers. They should consider factors such as the qualifications, experience, and reputation of potential external trainers. It's important to obtain quotations from different trainers and assess their suitability based on the business's budget and requirements.
- Resource 2: Physical resource - Purchasing a new vehicle
If the existing fleet of vehicles is inadequate or unavailable, the business will need to purchase a new vehicle. They should research different vehicle options, considering factors such as size, cost, fuel efficiency, and safety features. Obtaining quotations from different vehicle suppliers will help the business make an informed decision based on their budget and specific requirements.
- Resource 3: Physical resource - Wristband gifts for students (outsourcing)
If the internal resources are not capable or available to produce or procure the wristband gifts, the business should consider outsourcing this task to suppliers. They should research different suppliers, obtain quotations, and evaluate the quality, cost, and delivery timelines of their offerings. It's important to consider the budget, quantity required, and any customization or branding requirements for the wristbands.