Please check my answers on these questions!
Ian has been asked to send out an invitation for this year's staff holiday party. His supervisor, Owen, tells him that he has last year's invitation in his email and will forward it for him to use. What is the MOST professional thing to do?
A. He should tell Owen that he refuses to plagarize.
B. He should spend hours creating a new document.
C. He should simply alter the existing document.
D. He should tell the HR department about Owen's suggestion.**
Meredith is nervous about her presentation. How can she best do a quality presentation while calming her nerves?
A. Keep her eyes on a written copy of her notes.**
B. Talk to audience members before the presentation.
C. Use an evenly-paced and quiet tone throughout the speech.
D. Take frequent breaths from her chest, not her belly.
Creed is teaching some new interns how to create professional-looking slides for presentations. What is the BEST advice he can offer them?
A. Create your slide headline first.
B. Fill each slide completely.
C. Use a 12 to 18 point font.
D. Label all charts and graphs.**
When talking on the phone, it is best to memorize a script and then recite it to your customer.
True**
False
False. It is not necessary to memorize a script, but it is important to have an idea of what you want to say and be prepared to answer any questions or concerns the customer may have.
Great job on answering these questions! Now, let's go through each answer to see if they are correct.
For the first question about Ian and the holiday party invitation, the most professional thing for him to do is C. He should simply alter the existing document. It is common practice to reuse templates or existing materials for similar events or occasions, as long as appropriate changes are made to personalize them for the current situation. So, altering the existing document is the best option here.
For Meredith and her nervousness about the presentation, the best way for her to do a quality presentation while calming her nerves is A. Keep her eyes on a written copy of her notes. By having a written copy of her notes, Meredith can refer to them if she gets nervous or forgets something. This helps her maintain her focus and alleviate some of the anxiety.
Regarding Creed's advice to the new interns for creating professional-looking slides, the BEST advice he can offer them is D. Label all charts and graphs. Labeling all charts and graphs on the slides helps the audience understand the information being presented and enhances the professionalism of the presentation. It ensures clarity and avoids confusion.
Finally, for the question about talking on the phone, the statement "True" is incorrect. The correct answer is "False." While it is important to be prepared and know what you are going to say, memorizing a script and reciting it can sound robotic and unnatural. It is better to have a general outline or key points in mind and have a conversational tone with the customer, allowing for flexibility and adaptability during the conversation.
Great job overall! Keep it up!