You are a section chief in the battalion S-3 at Bagram Airbase. You instruct PFC Jackson to download some of the battalion’s current SOP’s onto a thumb drive so that they will be available in the field. After loading the material, you notice PFC Jackson walking away from his computer, leaving the thumb drive attached. As usual at Bagram, there are several Afghan employees in the area.
What actions, if any, should you take?
Remove and secure the thumb drives.
As a section chief in the battalion S-3 at Bagram Airbase, it is important to prioritize the security and confidentiality of the battalion's SOPs (Standard Operating Procedures). In this scenario, there are several actions you can take to address the situation:
1. Approach PFC Jackson: First, you should calmly approach PFC Jackson and inform him that he has left the thumb drive attached to the computer and that it poses a security risk. Explain the importance of securing sensitive information and emphasize the potential consequences if it falls into the wrong hands.
2. Secure the thumb drive: If PFC Jackson is unable to return immediately to the computer, you should take immediate action to secure the thumb drive by removing it from the computer and storing it in a safe place. This ensures that unauthorized individuals do not have access to the sensitive information contained on the drive.
3. Educate PFC Jackson: Use this opportunity to educate PFC Jackson about proper security protocols and reinforce the importance of being cautious and vigilant when dealing with sensitive data. Explain the potential risks involved, including the possibility of compromising the battalion's operations or endangering the safety of personnel.
4. Report the incident: It is necessary to report the incident to your immediate superior or the appropriate security personnel. Provide a detailed account of what happened, including the actions you took to secure the thumb drive and the steps you took to educate PFC Jackson.
5. Review security measures: Take the incident as an opportunity to review the existing security measures and procedures in place for handling sensitive information. Ensure that all personnel, including PFC Jackson, receive thorough training on security protocols and the proper handling of sensitive data.
By taking these actions, you demonstrate a commitment to the security and protection of the battalion's SOPs, as well as maintain a culture of vigilance and responsibility among personnel handling sensitive information.