can someone double check for me?
This is the second part to the business letter I posted a few days ago.
Process:
Draft an interoffice memorandum to Miriam Hopkins, the Director of Human
Resources:
a. Assume that you’ve received confirmation from Jeremy Dittmer for the date,
time, and materials needed. The trainer he has assigned is Deb Walker
b. Outline the arrangements you’ve made, providing explanations as needed. Your
goal is to assure her that you’ve covered all of the details.
c. Invent any additional details as needed.
here's what I have:
To: Miriam Hopkins
From: Jane Doe
Date: February 20, 2010
Subject: Training seminar
Arrangements have been made for the sexual harassment and unlawful discrimination training seminar on June 30, 2010. It will last for two hours in conference room B. It will begin at 8:30 a.m. Deb Walker will be the trainer. Materials and refreshments will be furnished. A fifteen minute break is scheduled .
All office supervisors must attend.
If you have any questions, don’t hesitate to call me (x261)
JD
Your interoffice memorandum to Miriam Hopkins looks good. It effectively outlines the arrangements you have made for the training seminar and provides all the necessary details. The memorandum assures Miriam Hopkins that you have covered all the details of the seminar. Additionally, you have included your contact information in case she has any questions. Great job!
To double-check your interoffice memorandum, you can follow these steps:
1. Read through the task requirements: Make sure you have addressed all the instructions in the task prompt.
2. Review the information provided: Verify that the date, time, and materials mentioned in the memorandum align with the details mentioned from the previous communication with Jeremy Dittmer.
3. Assess the explanations: Review the explanations provided to ensure they sufficiently clarify the arrangements you've made. Check if anything needs further explanation or if any additional details would improve the clarity.
4. Check for completeness: Confirm that you have covered all the necessary details mentioned in the task prompt. Ensure you have mentioned the duration, location, trainer, materials, refreshments, and the scheduled break.
5. Confirm additional details: Make sure you have invented any extra details, if needed, as mentioned in the task prompt.
6. Review formatting and structure: Ensure that your memorandum follows the appropriate formatting and structure for interoffice memoranda. It should include appropriate headings such as "To," "From," "Date," and "Subject."
7. Proofread and edit: Review the memorandum for grammar, spelling, punctuation, and clarity. Correct any errors or improve any awkward phrasing.
8. Seek input from others: Consider asking a colleague or trusted individual to review the memorandum. They can provide a fresh perspective and catch any mistakes or areas that need improvement.
By following these steps, you can double-check your memorandum to ensure its accuracy and completeness.