Access the user manual for any one of the following programs or applications:
• Microsoft® Access
• Microsoft® PowerPoint®
• Microsoft® Excel
• Microsoft® Word
• Microsoft® Outlook®
User manuals are available via the “Help” menu in any of the above mentioned programs. Do not use the Microsoft® Office® Online function to access the user manual. Prepare a 2-3 page critique of the user manual’s organization, layout, use of visuals, and written instructions. Use the criteria and best practices
This looks like a great assignment for someone interested in technical writing.
Revise an explanation to eliminate density. Read the following dense paragraph and revise it to make it more coherent. You may separate the material into shorter paragraphs, use lists, and add or delete material. This information was part of a memo informing employees about changes in procedures dealing with scrapped parts.
Several steps must be taken to separate and stage inventory to be scrapped. The first step is to locate and stage all excel parts.
The white tag on each part will identify the part as either EXCESS, GOOD or EXCESS, DAMAGED. Parts tagged EXCESS, GOOD should be staged in bin #020185. Parts tagged EXCESS, DAMAGED should be staged in Bin #020186 for further sorting and staging by code.
The code is etched into the frame of each part:
1. 1A – defective consumable
2. 1B – unidentified damage
3. 1C – vendor return/un-repairable
4. 1D – identifiable damage.
Parts labeled code 1A, defective consumable, are staged in bin #020188, to be automatically scrapped without further investigation.
Parts labeled code 1C, vendor return/un-repairable, are staged in bin #020189; these parts can also be automatically scrapped.
If a part is labeled code 1B, additional information is required.
Code 1B parts should be visually examined for signs of damage such as broken chips or split jumper cables. Parts with observable damage should be placed on a skid in bin #020187.
Parts with no observable damage should be hand carried to the Repair Center where each part will be tested to determine the extent of damage. Parts the Repair Center determines cannot be repaired are staged in bin #020187. Parts the Repair Center believes are repairable are place in the Repair Stockroom and scheduled for repair. Parts labeled with code 1D are staged in bin #020190. When ten or more skids have accumulated, the manager should be notified to check the accumulated pars and fill out a justification form to scrap each part.
How to rewrite..Revise an explanation to eliminate density. Read the following dense paragraph and revise it to make it more coherent. You may separate the material into shorter paragraphs, use lists, and add or delete material. This information was part of a memo informing employees about changes in procedures dealing with scrapped parts.
Several steps must be taken to separate and stage inventory to be scrapped. The first step is to locate and stage all excel parts.
The white tag on each part will identify the part as either EXCESS, GOOD or EXCESS, DAMAGED. Parts tagged EXCESS, GOOD should be staged in bin #020185. Parts tagged EXCESS, DAMAGED should be staged in Bin #020186 for further sorting and staging by code.
The code is etched into the frame of each part:
1. 1A – defective consumable
2. 1B – unidentified damage
3. 1C – vendor return/un-repairable
4. 1D – identifiable damage.
Parts labeled code 1A, defective consumable, are staged in bin #020188, to be automatically scrapped without further investigation.
Parts labeled code 1C, vendor return/un-repairable, are staged in bin #020189; these parts can also be automatically scrapped.
If a part is labeled code 1B, additional information is required.
Code 1B parts should be visually examined for signs of damage such as broken chips or split jumper cables. Parts with observable damage should be placed on a skid in bin #020187.
Parts with no observable damage should be hand carried to the Repair Center where each part will be tested to determine the extent of damage. Parts the Repair Center determines cannot be repaired are staged in bin #020187. Parts the Repair Center believes are repairable are place in the Repair Stockroom and scheduled for repair. Parts labeled with code 1D are staged in bin #020190. When ten or more skids have accumulated, the manager should be notified to check the accumulated pars and fill out a justification form to scrap each part.
To access the user manual for any of the mentioned programs (Microsoft Access, PowerPoint, Excel, Word, and Outlook), follow these steps:
1. Open the program or application you want to access the user manual for.
2. Look for the "Help" menu at the top of the program's window. It is usually located in the menu bar along with other options like "File," "Edit," "View," etc.
3. Click on the "Help" menu to reveal a dropdown list of options.
4. In the help options, you should find an option like "User Manual," "Documentation," or "Help Topics." Click on this option.
Once you have accessed the user manual, you can proceed with reviewing its organization, layout, use of visuals, and written instructions. Here are some criteria and best practices you can consider for your critique:
1. Organization:
- Evaluate how the user manual is structured. Is the content divided into logical sections or chapters? Is there a clear hierarchy that aids navigation?
- Assess whether the manual provides a table of contents or an index to easily find specific information.
- Consider the presence of headings or subheadings that help users skim through the content.
2. Layout:
- Analyze the overall design and layout of the user manual. Is it visually appealing and easy to read?
- Assess the use of fonts, font sizes, and colors for clarity and legibility.
- Look for the inclusion of page numbers, headers, and footers that provide orientation within the manual.
3. Use of Visuals:
- Evaluate the presence and quality of visuals like images, screenshots, diagrams, or illustrations.
- Consider how effectively visuals are used to explain concepts or demonstrate tasks.
- Assess whether visuals are labeled, referenced, and properly integrated with the written instructions.
4. Written Instructions:
- Analyze the clarity and conciseness of the written instructions. Are they easy to understand and follow?
- Consider whether the language used is jargon-free and accessible to users with different levels of expertise.
- Evaluate the presence of step-by-step instructions and the use of bullet points or numbered lists for procedural tasks.
Remember to write your critique using the given criteria and best practices in a 2-3 page document.