Demonstrate the following terms briefly.
1.incoming mail register
2.suspicious mail
3.incoming mail
4.circulating mail
5.urgent mail
6.priorizing mail
7.pigeon hole
8.dispatched mail
1. Incoming Mail Register: The incoming mail register is a record or log used to keep track of all the mails and correspondence received by an organization. It includes information such as the date of receipt, sender's name, and any necessary actions to be taken.
2. Suspicious Mail: Suspicious mail refers to any mail or parcel which raises concerns about its contents or the sender's intentions. This could include mail with unknown or questionable senders, unusual packaging, or evidence of tampering.
3. Incoming Mail: Incoming mail is any mail or correspondence received by an individual or organization. It can include letters, packages, memos, and electronic messages sent by both internal and external sources.
4. Circulating Mail: Circulating mail refers to the process of distributing mail within an organization or between departments. It involves sorting and routing incoming mail to the appropriate recipients and ensuring that they receive it promptly and efficiently.
5. Urgent Mail: Urgent mail is any mail or correspondence that requires immediate attention and action from the recipient. This can include time-sensitive documents, urgent announcements, or critical business matters.
6. Prioritizing Mail: Prioritizing mail involves organizing and arranging mail according to its level of importance, time sensitivity, or urgency. This helps recipients to manage their correspondence effectively and address the most critical items first.
7. Pigeon Hole: In the context of mail handling, a pigeon hole is a small compartment or cubbyhole used for sorting and organizing mail. Pigeon holes are often found in a mailroom or office and help ensure that mail is delivered and stored in an orderly manner.
8. Dispatched Mail: Dispatched mail refers to mail that has been sent or delivered from one location to another. This can include anything from letters and parcels sent through the postal service to interoffice memos and electronic messages that have been transmitted within a network.