Mzansi High School, led by Principal Thabo, currently employs Microsoft applications for its
administrative tasks. However, there is a growing need for a more advanced information system
to address efficiency concerns and improve overall school management.
Mzansi High School relies on traditional methods for managing student records, academic data,
and communication. Principal Thabo recognizes the potential for improvements in the school's
efficiency and communication strategies.
Principal Thabo is keen on enhancing the school's operational processes, including a reduction in
physical paperwork, and streamlining administrative tasks. The current reliance on traditional
methods poses challenges in effective communication and data management.
Q1.4 Identify and describe at least two fundamental components that will constitute
the information system at Mzansi High School, considering the school's unique
requirements and characteristics.
(5)
Q1.5 Clarify the computer processes to Principal Thabo at Mzansi High School with the
aid of an infographic.
(5)
Answer:
Q1.4
1. Student Information Management System: This component will include features such as student enrollment, attendance tracking, academic performance monitoring, and communication with parents/guardians. It will centralize student records, making it easier for teachers and administrators to access and update information as needed.
2. Financial Management System: This component will focus on budgeting, accounting, and financial reporting. It will help Principal Thabo and the school staff to monitor financial transactions, prepare budgets, and generate financial reports efficiently. This system will also enable better decision-making related to resource allocation and expenditure.
Q1.5
Infographic:
[Image of computer server]
↓
[Image of Student Information Management System]
↓
[Image of Financial Management System]
↓
[Arrows showing data flow between systems]
↓
[Image of Principal Thabo monitoring information on a computer screen]
This infographic visually represents the flow of data in the information system at Mzansi High School. The computer server acts as the main hub for storing and processing information. The Student Information Management System and Financial Management System are connected to the server, allowing for seamless data transfer between the two components. Principal Thabo can access and monitor the information on a computer screen, enabling him to make informed decisions and optimize school management processes.