How would you apply basic steps of the organising process to effectively conduct a reward and excellence ceremony at your organisation [20]
What are the advantages and disadvantages planning [10]
Select any 5 barriers to planning in modern management [10]
With relevant examples outline any three types of plans/ objectives relevant to today`s organisations
To effectively conduct a reward and excellence ceremony at an organization, the basic steps of the organizing process can be applied as follows:
1. Identify the objective: The first step is to clearly define the objective of the reward and excellence ceremony. This could be to recognize and appreciate employees' exceptional performance or to motivate and encourage high levels of productivity.
2. Determine the requirements: Next, assess the resources and logistics required to conduct the ceremony. This includes the venue, audio-visual equipment, decorations, food and beverages, invitations, and any other specific requirements based on the objective.
3. Assign responsibilities: Delegate specific tasks to individuals or teams who will be responsible for various aspects of organizing the ceremony. For example, someone may be in charge of venue selection, another person may handle invitations and RSVPs, while another individual can be responsible for coordinating with external vendors.
4. Establish a timeline: Create a comprehensive timeline that outlines the key milestones and deadlines leading up to the ceremony. This ensures that all tasks are completed in a timely manner and helps in tracking progress.
5. Coordinate and communicate: Regularly communicate with all stakeholders involved in the ceremony to provide updates, seek feedback, and ensure smooth coordination. This includes internal teams, senior management, the event planning committee, and the employees who will be recognized during the ceremony.
Advantages of planning:
1. Goal alignment: Planning helps align individuals and teams towards a common goal, ensuring everyone is working towards a shared objective.
2. Resource optimization: Planning allows organizations to allocate resources effectively and efficiently by estimating requirements in advance.
3. Risk mitigation: Through planning, potential risks can be identified and strategies can be developed to minimize their impact.
4. Improved decision-making: With a well-defined plan, managers have a clearer understanding of priorities, enabling them to make more informed decisions.
Disadvantages of planning:
1. Time-consuming: The planning process can be time-consuming and may require significant effort and coordination.
2. Inflexibility: Overly rigid plans may hinder adaptation to changing circumstances or emerging opportunities.
3. False sense of security: Overreliance on planning can lead to complacency, as managers may assume that everything will go as planned without actively monitoring progress.
Barriers to planning in modern management:
1. Uncertainty and complexity: The rapidly changing business environment can make it challenging to accurately predict future outcomes, which hinders effective planning.
2. Lack of information: Inadequate or inaccurate data can impede the planning process as it becomes difficult to make informed decisions.
3. Resistance to change: Employees or stakeholders who are resistant to change may undermine planning efforts, causing delays or disruptions.
4. Short-term focus: Organizations with a short-term outlook may prioritize immediate goals over long-term planning, leading to a lack of strategic planning.
5. Overemphasis on planning: Excessive planning may result in analysis paralysis, where too much time is spent on planning without taking action.
Three types of plans/objectives relevant to today's organizations:
1. Strategic plans: These plans focus on the long-term goals and direction of the organization. For example, a technology company may have a strategic plan to expand into new markets within the next five years.
2. Operational plans: These plans outline the day-to-day activities and processes required to achieve the strategic goals. An operational plan for a manufacturing company could include targets for production levels, quality, and cost efficiency.
3. Employee development plans: These plans are focused on individual employees' growth and career progression within the organization. They may include training programs, mentoring initiatives, or performance improvement plans.