I'm writing a letter to the adviser of the NJHS in my school. Please read to see if it's good. If your confused about my post, just read the letter and you'll understand why I'm writing a letter to the adviser and why I post this post.

Dear Ms. L,
I'd been having some difficulties completing my community service hours. I can't participate in the (school name) Tutoring Program because my parents have a really busy schedule but they would love to take me but they can't. There are a lot of stressfulness in my family. Right now I'm spending my lunch period at the library, helping out Ms. P with anything she need help with (organizing books, hanging up posters, etc.) and will help collecting return books during homeroom. I won't have enough time to complete 30 hours due to the NYS Exams, spring break and haft-a-days. We have to complete 30 hours by May (specific date TBA) and you didn't tell us yet. Can the due date be May 21 (that the day before the NYS Science test and it's on Tuesday)? I really need more time to complete my hours and the Induction ceremony is on May 30 (it's on the district calendar).

Here's the math
15 minutes (homeroom collecting return library books) + 42 minutes (lunch period - helping out in the library) x 45 days (approximate) = 1,910/60 minutes = 31.8 hours

I couldn't complete my hours before because I was really busy with my school work and studying for the mid-terms. I was going to take to you in person but it's better writing a letter to you and besides I really don't have time. I'm pretty sure I'm not the only one in the club who have difficulties completing their community service hours

Sincerely,
***my full name***(homeroom - 143)

Your message is clear and to the point.

Good luck! Can you get community service credit for your library work?

yes

and thank you for checking my letter Ms. Sue! :)

You're welcome, Laruen.

Dear Ms. L,

I hope this letter finds you well. I wanted to reach out to discuss some difficulties I have been facing in completing my community service hours for NJHS. I have encountered challenges with participating in the (school name) Tutoring Program due to my parents' busy schedule, which prevents them from taking me. Additionally, my family is currently experiencing a lot of stress.

To compensate for this, I have been spending my lunch period at the library, assisting Ms. P with various tasks such as organizing books and hanging up posters. I also help collect return books during homeroom. While these activities contribute to my community service hours, I am concerned that I won't be able to meet the required 30 hours by the upcoming deadline, particularly because of the NYS Exams, spring break, and half-days.

May I kindly request that the due date for the community service hours be extended until May 21? This date allows me more time to complete my hours before the NYS Science test, which falls on Tuesday, May 22. I believe this extension would significantly alleviate the pressure on students like myself who need more time to meet the requirement. It is worth mentioning that the Induction ceremony is scheduled for May 30, as mentioned in the district calendar.

I have done some calculations to demonstrate that, if given this extension, I can meet the hourly requirement. Based on my current commitment of 15 minutes during homeroom and 42 minutes during lunch for approximately 45 school days, the total time comes to 1,910 minutes. When translated into hours, this amounts to 31.8 hours.

I apologize for not discussing this matter in person, but given my busy schedule, I found it more feasible to communicate through this letter. I am confident that I am not the only one facing challenges in completing the community service hours, and I wanted to bring this issue to your attention for the benefit of the entire club.

Thank you for your understanding and consideration. I truly appreciate the opportunity to be a part of NJHS and strive to fulfill all the requirements. If you have any questions or need further clarification, please do not hesitate to reach out to me.

Sincerely,

[Your Full Name]
Homeroom - 143