how would you approach creating a negative message for a superior versus creating a message for a colleague

I would word a negative message the same, regardless of its recipient. Any negative message should have some praise or positive message. The negative part should be worded courteously and with finesse.

Here are some suggestions.

http://www.careerquestions.org/technology/q-173953.html

When creating a negative message for a superior or a message for a colleague, it's important to consider the tone, content, and overall approach. Here are some guidelines on how to approach each situation:

1. Negative Message for a Superior:
When delivering negative feedback or addressing a problem with a superior, it's essential to maintain a professional and respectful tone. Here's how you can approach it:

a. Start with a proper greeting and address your superior with their appropriate title or name.
b. Clearly and objectively state the issue or problem you need to discuss.
c. Use a neutral tone and language to illustrate the situation or concern.
d. Present any evidence or data that supports your viewpoint.
e. Offer a solution or propose alternatives to rectify the problem.
f. Express your willingness to cooperate or assist in finding a resolution.
g. Conclude the message politely and express your appreciation for their attention.

2. Message for a Colleague:
When communicating with a colleague, it's generally more informal and collaborative, but still respectful. Follow these steps to approach it efficiently:

a. Begin with a friendly greeting and use the colleague's first name.
b. Provide context or any necessary background information if needed.
c. Clearly state the purpose of the message or what you want to discuss.
d. Express your opinion or concern using clear and concise language.
e. Offer suggestions or solutions to address the issue, if applicable.
f. Maintain a friendly and cooperative tone throughout the message.
g. Conclude the message by thanking the colleague for their attention and offering any assistance if needed.

Remember, regardless of the recipient, it is important to be clear, concise, and remain respectful in your communication. Adapt your tone accordingly while maintaining professionalism and courtesy.