Discontinuation of major equipment components for a computer network upgrade will
cause a major setback in the installation of the network for a project you are managing.
You must provide information about the delay to your project team members, to upper
management, and to your client (a banking institution).
• Consider how much information and what type of communication (email, memo, or
letter) is appropriate for each party.
• Write a letter to one party, a memo to one party, and an email to one party. Each
communication should be a maximum of 250 words.
Is there any sugestions about i shoould do these?
If you post your letters, we'll be glad to comment on them.
Consider how much information and what type of communication (email, memo, or letter) is appropriate for each party.
„h Write a letter to one party, a memo to one party, and an email to one party. Each communication should be a maximum of 250 words.
„h Explain your choice of communication for each party
Certainly! Here are some suggestions on how you can approach the task:
1. Determine the appropriate level of detail and communication method for each party:
- Project Team Members: They need to be informed about the setback in detail, as they are directly involved in the project. A memo would be suitable for this communication.
- Upper Management: They need a high-level overview of the situation and its impact on the project. An email would be appropriate for this communication.
- Client (Banking Institution): They need to be aware of the situation and its potential effects on the project's timeline. A formal letter would be the best means of communication.
2. Start by outlining the key points you want to convey in each communication. Consider the following:
- Describe the discontinuation of major equipment components and its impact on the installation of the network.
- Explain the potential delay to the project timeline.
- Offer potential solutions or mitigation plans to minimize the impact.
3. Write a letter to the client (banking institution):
- Maintain a professional and formal tone.
- Clearly state the issue, its causes, and its potential consequences.
- Suggest a plan to address the setback and assure them that you are taking appropriate action to minimize the delay.
4. Write a memo to the project team members:
- Begin with a clear subject line and address the recipients directly.
- Explain the situation, providing sufficient details about the setback.
- Emphasize the need for immediate action and collaboration to mitigate the delay.
- Encourage team members to provide input and suggestions.
5. Write an email to upper management:
- Begin with a concise and informative subject line.
- Provide a brief overview of the issue and its impact.
- Briefly outline the actions being taken to address the setback.
- Request any additional support or guidance they can provide.
Remember to keep each communication within the maximum word limit of 250 words.
I hope these suggestions help you in composing your letter, memo, and email effectively!