Claim Letter: Parking Issue Affects Company Interns
Watkins Industries owns several condominiums used to house its interns during their short-term assignments. In your position as a human resources manager, you received the following email from one of the interns:
Could you please assist us with a problem we are having at the condominium. The condominium next to us is being rented by four college students, each with his own car. They are constantly parking in the two parking spots assigned to our unit. Due to limited visitor spots, we often must park in the shopping center across the 4-lane highway. We have repeatedly asked the complex manager to address the problem. Her response has been that she can not control the number of cars renters have. Because the company owns the condominium, I am hoping you are in a stronger position to resolve the issue.
Required: As the human resources manager, write an email massage to Nina Valdez, apartment complex manager, requesting a solution to the parking problem.
How would you like us to help you with this assignment?
We will be happy to critique your thinking. I wonder what your lease agreement states on the issue.
Subject: Urgent Request for Resolution of Parking Issue
Dear Ms. Valdez,
I hope this email finds you well. I am writing to bring to your attention a persistent issue that our interns have been facing at one of the condominiums owned by Watkins Industries, which is situated adjacent to the condominium rented by four college students.
The problem at hand arises from the consistent use of the two parking spots assigned to our unit by the college students. As a result, our interns are forced to park in the visitor spots, which are limited in number. When these spots are occupied, our interns have no choice but to park at the shopping center across the 4-lane highway, posing a safety concern.
We understand that as a complex manager, you may not have direct control over the number of cars the renters possess. However, due to the fact that Watkins Industries owns the condominium where our interns reside, we hope for your assistance and intervention in resolving this issue.
We kindly request that you address this matter urgently by exploring potential solutions that can mitigate this recurring problem. Some possible approaches could involve allocating additional visitor parking spots, or finding an alternate arrangement so that our interns are able to park safely and conveniently.
As a human resources manager, it is my responsibility to ensure the well-being and safety of our interns during their short-term assignments. I believe that by working together, we can find a suitable solution that accommodates both our interns and the college students.
I kindly request your prompt attention to this matter and look forward to your response indicating the proposed steps to address the parking issue. Should you require any further information or assistance, please do not hesitate to reach out to me.
Thank you for your understanding and cooperation.
Sincerely,
[Your Name]
Human Resources Manager
Watkins Industries