Create a 3-5 page Request for Proposal (RFP) for bringing in outside trainers to train staff on the use of Microsoft Office® programs.

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Sample Request for Proposal (RFP) for bringing in outside trainers to train staff on the use of Microsoft Office® programs

Creating a detailed Request for Proposal (RFP) for bringing in outside trainers to train staff on Microsoft Office® programs involves several steps. Below is a step-by-step guide on how to create a 3-5 page RFP.

1. Page 1: Introduction and Background
- Start with a brief introduction about your organization and its purpose.
- Provide some background information on why you are seeking outside trainers for Microsoft Office® programs.
- State the objectives and expected outcomes of the training program.
- Clearly mention the duration of the program and any specific requirements or constraints.

2. Page 2: Scope of Work
- Outline in detail the specific training requirements for Microsoft Office® programs.
- List the programs, such as Word, Excel, PowerPoint, Access, Outlook, and any additional programs you need training for.
- Define the level of training required for each program, such as beginner, intermediate, or advanced.
- Specify any customization or tailoring of the training content to your organization's needs.
- Indicate the number of training sessions, their duration, and the preferred training method (e.g., in-person, remote, online).

3. Page 3: Proposal Requirements
- List the necessary components that each proposal must include.
- Request a detailed training plan from each trainer, including the specific topics to be covered, the training materials provided, and the estimated timeline for completion.
- Ask for information on the trainers' qualifications, experience working with Microsoft Office®, and certifications, if applicable.
- Specify any logistical requirements, such as trainer availability, travel, or accommodation.

4. Page 4: Evaluation Criteria
- Outline the criteria that will be used to evaluate proposals.
- Common criteria include the trainers' relevant experience, expertise, qualifications, previous client references, and cost.
- Assign weights to each criterion to indicate its importance in the evaluation process.

5. Page 5: Submission and Timeline
- Clearly state the deadline for proposal submissions.
- Provide instructions on how to submit the proposals, such as through email or physical mail.
- Specify any additional information or documentation required along with the proposal.
- Mention the timeline for the evaluation process, including the notification date for shortlisted trainers and the expected timeline for final selection.

Remember, these steps are guidelines to help you create a comprehensive RFP. You may customize them based on the specific needs and preferences of your organization. Sample RFP templates and additional resources are also widely available online to further assist you in creating an effective RFP.