Dear _______________:
I attempted to contact ____________ to call out and the line was occupied. My phone service was interrupted later on that day, and therefore. I was unable to speak to a member of management regarding my situation. Without a valid excuse, I will be deemed a no call/no show. However, my girlfriend caught the flu and was instructed to stay at home and not return to work until today. Unfortunately, her flu took another toll on her today. Her doctor approved her an extension on her medical excuse slip. I had no choice but to stay at home and care for her since she practically was not able to do anything. Enclosed is the initial excuse slip the expired today, however, her doctor had explained to her that he will provide her with an excuse slip that includes today’s date in addition to all pertinent forms required for medical leave of absence by ____________. Once she receives all of her forms, I will able to provide copies to excuse my no call/no show.
May I have someone proofread this paragraph and perhaps suggest on an ending sentence. I will truly appreciate it from the bottom of my heart.
Seems good to me. This is made up, right, not for a real letter? If it is for a real letter, you should make it more serious and professional.
But, otherwise, it's good! I don't think you really need a introduction sentence. Just getting right into it is good enough.
It is a serious letter. Please suggest.
Your letter is full of excuses that I wouldn't accept.
Dear [Recipient],
I hope this email finds you well. I wanted to reach out regarding an unfortunate turn of events that occurred recently. I attempted to contact [specific person] to call out, but unfortunately, the line was occupied and I was unable to speak to a member of management. As a result, I am concerned that my absence will be considered a no call/no show, and I wanted to explain the situation.
On the day in question, my girlfriend fell ill with the flu and was advised by her doctor to stay at home and not return to work until today. Unfortunately, her condition worsened today and her doctor has approved an extension on her medical excuse slip. In light of her condition, I had no choice but to stay at home and take care of her, as she was practically unable to do anything.
I have attached the initial excuse slip, which expired today. However, my girlfriend's doctor has assured us that he will provide her with an updated excuse slip that includes today's date, along with any other necessary forms required for medical leave of absence by [company/organization]. Once we receive these documents, I will be able to provide copies to excuse my no call/no show.
I apologize for any inconvenience this may have caused and appreciate your understanding. Thank you for taking the time to review this matter, and I would be extremely grateful if someone could proofread this paragraph and provide suggestions on an appropriate ending sentence.
Thank you sincerely,
[Your Name]