For a Company Wide Compliance System
Project Budget
The project for the company offsite 2-day training session has been given a preliminary go-ahead. However a budget needs to be submitted for approval.
Write a 2- to 3-page memo explaining the financial implications of your project that does the following:
· Adds costs estimates to your resources (both labor and material) – Refer to websites like the United States Department of Labor for estimates.
· Adds estimates for all task duration and sequencing of tasks (including precedence relations)
· Summarizes any relevant facts about the project duration, number or type of resources, critical task sequencing, and how duration estimates were arrived at
· Highlights if there are any milestones for your project
Include a Microsoft® Project Gantt chart, as an attachment, showing the WBS of tasks (with dependencies) and task sequences, along with any budget or cost reports to support your memo.
Project Controls:
The company offsite 2-day training session project is about ready to enter the execution phase. However, management has a history of being surprised with projects that finished over-budget, did not adhere to the timeline, evinced waste of resources, or did not meet expectations.
Address your strategy for the following in a 2- to 3-page memo to gain their confidence in your project management abilities:
· Analyze and report unplanned changes
· Evaluate project quality
· Procedures you plan to implement for handling change control issues
· How you plan to communicate whether the project is meeting any stated performance and quality objectives
Include an updated Microsoft® Project file.
Project Postmortem:
Now that the company offsite 2-day training session project is over, conduct a postmortem review.
Submit a 1- to 2-page memo that does the following:
· Details the benefits and drawbacks of a postmortem review
· Lists who should partake in this meeting,
· Indicates what you hope to discover at the conclusion
Include an updated Microsoft® Project file.
Already Tried:
Everything, and I just cant get it.
post your memo, we will take a look.
Here is what I have for the project proposal task list:
This memo is in reference to the 2 day training session for the ERP software system the company will be implementing. This will be an extensive training session divided in to 2 days, 5 to 8 hours each day.
Whenever a new ERP product has been implemented, training shouldn’t just show staff using the understanding of how to manage the system, but how it operates.
1. Stress business work-flows teach the implementation team leaders. Enterprise Resource Planning operates inside the business but for the business. The initial part of applying an ERP product is an awareness of the business and it is processes. The implementer must have excellent vision to your methods, but regrettably can't do this in isolation. Without it deep understanding of your company procedural flow, the implementation can’t be effective also it can just shatter the business. You’ve contacted ERP companies, making a variety, according to specific needs you’ve recognized. Inside a perfect world, the implementer would have the ability to take individuals needs and configure your brand-new system to do just as you envisage it’ll. The planet isn’t perfect, obviously, therefore the first task from the implementer ought to be to diligently scrutinize individuals needs to make certain that what’s understood by individuals needs is understand much the same way by everybody active in the implementation. To get this done, the implementer needs the help of a minimum of one associated with each department, and also the first training task would be to train individuals reps how you can examine each process within their department through speaking to folks who manage them, and have the ability to describe individuals processes and needs with techniques that leave no room for misunderstanding.
2. Relate that old and new processes. All ERP systems possess a lot in keeping, nonetheless they have their very own particular methods for doing things, and this can lead to change. A typical motivation for applying an ERP product is to get rid of many old manual, time-consuming and error-prone methods for doing things. You wouldn’t implement a brand new ERP system and be prepared to still perform your tasks on excel spreadsheets, for good examples. Change for many might be refreshing and motivating, while daunting for other people. Relevant new ways to that old method of doing things ought to be established to ensure that working out interests the frightened ones, bringing in and encouraging these to accept the brand new and become more productive. Learning is usually made by the Left Brain while our daily chores (publish learning) are controlled through the Right Brain. It is usually simple and easy , comfortable to connect with the procedure your right brain controls. Whenever a complete new process is implemented, the best brain requires a back chair departing the left brain to take the data in odds and ends. This can be a reduced process, and results in frustration and low productivity. Training which attracts parallels between your new and also the old methods for doing things ought to be adopted, creating working out in ways which maps the brand new process using the previous one. This can help the best brain to become involved together with left, permitting the employees to relate better and feel interested in addition to confident and productive. Furthermore, including your key employees in the start of implementation enables them to know the brand new processes, and allows these to better train others within their departments.
3. Make learning an experience. Companies employ lots of people owned by different age ranges, educational skills and learning along with the ability to grasp new techniques. This requires developing and providing variable training methods and training materials, to match techniques used in learning. Working out should serve the assorted needs of assorted people involved with it concentrating on delivering not just the job flows but the exceptions within the work-flow, the dos and do not's, the running fundamentals and beyond as well as the nomenclature. For example, working out must not show how to produce a Sales Order but additionally what goes on whenever you make an order and also the merchandise is out-of-stock. In case your staff realize why something is performed a specific, and exactly what the downstream answers are, they may give their buy-to the training, and perform their work how you would like them to. Some staff may benefit from hands-outs, cheat sheets, user-manuals, online-help and ‘hot-key’ charts to provide them confidence following the training. If you discover an worker still with such helps greater than a couple of days after practicing regular tasks, however, you need to take that being an indication this worker has under a complete knowledge of working out provided to them, and you have to revisit working out having a different approach.
4. Gear-in the Mentor. If the trainer is able to transfer understanding and ideas inside a productive way while keeping the eye from the students, it makes sense half accomplished. The trainers might be your super-customers or even the key personnel in each department. Staff will become familiar with faster from someone they are utilized to dealing with, somebody that knows them as well as their restrictions and capabilities. This is actually the “Train the Trainer” approach these key people will improve in a position to conduct practicing the customers each and every trainee’s different level and method of learning. They ought to be sure that the understanding is imparted in line with the role and requirement.
5. Commence and Cease working out at right time. Getting to grips with a brand new ERP product is challenging for anybody, for senior management driving the project. The employees doing the daily processing within their new atmosphere can’t be likely to learn everything within days. It is necessary, however, for that trainer to possess a wise decision of methods the trainee’s learn, and just how rapidly. Even when you possess an outdoors trainer, it’s still crucial for the important thing part of each department to become present to utilize students individually to pass through they’re being aware of what is anticipated, and just how to do the duties. While everybody discovers at different rates, some employees is going to be apprehensive concerning the transition from understanding how to doing. The trainer(s) have to have the ability to gauge just how much training is sufficient, and move students to presenting the brand new system within their daily use whatever on-going support they need. Bear in mind too of 1 important point. Frequently, it’s individuals who’ve probably the most computer experience taking a long to coach around the new system. A production controller could use a workstation only occasionally to record batch progress because it happens. This individual may adapt very rapidly to a different method of doing things, particularly if they observe how much it speeds their work and releases them more frequently for shop-floor supervision. However, an Accounts Due clerk who stays their whole working time in a keyboard might be more resistant against change, sees less enhancements within their daily work-flow, and could require a lot more supportive support.
6. Say ‘YES’ to changes. Now, finally, we go back to the necessity to ensure key staff is being trained in the way the system works, so that they become individually competent enough to evolve your ERP system to business changes. Actually, this ought to be a vital a part of training that ought to for no reason be overlooked. Alternation in business happens quickly, and frequently suddenly. Whether you’ve change forced you by government regulation, or have to adapt your company to altering market conditions, an effective knowledge of the way your ERP system works will aid you to implement the needed processing changes yourself and rapidly. Aside from not waste time in reacting towards the changes, it will save you the price of getting inside your vendor’s consultants to effect the alterations for you personally. All ERP suppliers problem upgrades every once in awhile. Even though it is always smart to stay up-to-date with the most recent major discharge of the body, there might be incremental updates which you have to evaluate to ascertain if it is applicable for your business. Again, a complete knowledge of your ERP system can make this evaluation easy.
This is my Project proposal memo:
Project Description
Based upon the company growth agenda, it is essential to integrate our business information systems into a single technology platform using a common database and common development environment. We first must establish a common set of processes throughout the organization with a particular focus on implementing a corporate-wide Enterprise Resource Planning package or ERP software system. The ERP will become the core technology, database, and development environment employed by the organization.
The new compliance system will update all applicable laws and regulations of the company’s internal rules and regulations. This will be the basis for all the business activities of our organization. The new compliance system will become the core element of our understanding of integrity.
Project Stakeholders
The stakeholders of this project are managers and each employee companywide, as they are introduced to the new compliance system. Requirements for managers are to train a minimum of 10 hours on the new platform as well as a host of new compliance policies. The new platform will integrate the company countrywide into a common database. The database may be used to access data housed in a number of database tables that the company must create and configure.
Project Objectives
This project will implement a new ERP software system platform that will integrate our organization companywide systems. ERP will combine, organize, and maintain the data necessary for operations. We will be able to merge each of the company’s key operations, including the manufacturing, distribution, financial, human resources, and customer relations departments, into one software system. This system will become the heart of our operations and the backbone of the organization.
The new compliance system will divide into three levels: prevent, detect, and respond. These action levels cover a complete system of activities by which we intend to guarantee that our business is completely in agreement with all applicable laws and regulations as well as with our own internal policies, principles and rules.
We will evaluate the success of the project with quantitative methods like questionnaires, and qualitative methods like interviews, observation, and peer reviews. The questionnaires will gather opinions from employee’s companywide. Interview of the managers are structured and conducted in person or by phone. The developers will observe to discover how the end user uses the new platform system. Peer reviews will see if all stakeholders meet the learning objective.
Measurable Organizational Value
Our goal is to implement a new ERP system that will combine, organize, and maintain data. We will merge each company’s key operation into one system. We will also join forces with our stakeholders and combat corruption.
Here is what I have for the project proposal task list:
This memo is in reference to the 2 day training session for the ERP software system the company will be implementing. This will be an extensive training session divided in to 2 days, 5 to 8 hours each day.
Whenever a new ERP product has been implemented, training shouldn’t just show staff using the understanding of how to manage the system, but how it operates.
1. Stress business work-flows teach the implementation team leaders. Enterprise Resource Planning operates inside the business but for the business. The initial part of applying an ERP product is an awareness of the business and it is processes. The implementer must have excellent vision to your methods, but regrettably can't do this in isolation. Without it deep understanding of your company procedural flow, the implementation can’t be effective also it can just shatter the business. You’ve contacted ERP companies, making a variety, according to specific needs you’ve recognized. Inside a perfect world, the implementer would have the ability to take individuals needs and configure your brand-new system to do just as you envisage it’ll. The planet isn’t perfect, obviously, therefore the first task from the implementer ought to be to diligently scrutinize individuals needs to make certain that what’s understood by individuals needs is understand much the same way by everybody active in the implementation. To get this done, the implementer needs the help of a minimum of one associated with each department, and also the first training task would be to train individuals reps how you can examine each process within their department through speaking to folks who manage them, and have the ability to describe individuals processes and needs with techniques that leave no room for misunderstanding.
2. Relate that old and new processes. All ERP systems possess a lot in keeping, nonetheless they have their very own particular methods for doing things, and this can lead to change. A typical motivation for applying an ERP product is to get rid of many old manual, time-consuming and error-prone methods for doing things. You wouldn’t implement a brand new ERP system and be prepared to still perform your tasks on excel spreadsheets, for good examples. Change for many might be refreshing and motivating, while daunting for other people. Relevant new ways to that old method of doing things ought to be established to ensure that working out interests the frightened ones, bringing in and encouraging these to accept the brand new and become more productive. Learning is usually made by the Left Brain while our daily chores (publish learning) are controlled through the Right Brain. It is usually simple and easy , comfortable to connect with the procedure your right brain controls. Whenever a complete new process is implemented, the best brain requires a back chair departing the left brain to take the data in odds and ends. This can be a reduced process, and results in frustration and low productivity. Training which attracts parallels between your new and also the old methods for doing things ought to be adopted, creating working out in ways which maps the brand new process using the previous one. This can help the best brain to become involved together with left, permitting the employees to relate better and feel interested in addition to confident and productive. Furthermore, including your key employees in the start of implementation enables them to know the brand new processes, and allows these to better train others within their departments.
3. Make learning an experience. Companies employ lots of people owned by different age ranges, educational skills and learning along with the ability to grasp new techniques. This requires developing and providing variable training methods and training materials, to match techniques used in learning. Working out should serve the assorted needs of assorted people involved with it concentrating on delivering not just the job flows but the exceptions within the work-flow, the dos and do not's, the running fundamentals and beyond as well as the nomenclature. For example, working out must not show how to produce a Sales Order but additionally what goes on whenever you make an order and also the merchandise is out-of-stock. In case your staff realize why something is performed a specific, and exactly what the downstream answers are, they may give their buy-to the training, and perform their work how you would like them to. Some staff may benefit from hands-outs, cheat sheets, user-manuals, online-help and ‘hot-key’ charts to provide them confidence following the training. If you discover an worker still with such helps greater than a couple of days after practicing regular tasks, however, you need to take that being an indication this worker has under a complete knowledge of working out provided to them, and you have to revisit working out having a different approach.
4. Gear-in the Mentor. If the trainer is able to transfer understanding and ideas inside a productive way while keeping the eye from the students, it makes sense half accomplished. The trainers might be your super-customers or even the key personnel in each department. Staff will become familiar with faster from someone they are utilized to dealing with, somebody that knows them as well as their restrictions and capabilities. This is actually the “Train the Trainer” approach these key people will improve in a position to conduct practicing the customers each and every trainee’s different level and method of learning. They ought to be sure that the understanding is imparted in line with the role and requirement.
5. Commence and Cease working out at right time. Getting to grips with a brand new ERP product is challenging for anybody, for senior management driving the project. The employees doing the daily processing within their new atmosphere can’t be likely to learn everything within days. It is necessary, however, for that trainer to possess a wise decision of methods the trainee’s learn, and just how rapidly. Even when you possess an outdoors trainer, it’s still crucial for the important thing part of each department to become present to utilize students individually to pass through they’re being aware of what is anticipated, and just how to do the duties. While everybody discovers at different rates, some employees is going to be apprehensive concerning the transition from understanding how to doing. The trainer(s) have to have the ability to gauge just how much training is sufficient, and move students to presenting the brand new system within their daily use whatever on-going support they need. Bear in mind too of 1 important point. Frequently, it’s individuals who’ve probably the most computer experience taking a long to coach around the new system. A production controller could use a workstation only occasionally to record batch progress because it happens. This individual may adapt very rapidly to a different method of doing things, particularly if they observe how much it speeds their work and releases them more frequently for shop-floor supervision. However, an Accounts Due clerk who stays their whole working time in a keyboard might be more resistant against change, sees less enhancements within their daily work-flow, and could require a lot more supportive support.
6. Say ‘YES’ to changes. Now, finally, we go back to the necessity to ensure key staff is being trained in the way the system works, so that they become individually competent enough to evolve your ERP system to business changes. Actually, this ought to be a vital a part of training that ought to for no reason be overlooked. Alternation in business happens quickly, and frequently suddenly. Whether you’ve change forced you by government regulation, or have to adapt your company to altering market conditions, an effective knowledge of the way your ERP system works will aid you to implement the needed processing changes yourself and rapidly. Aside from not waste time in reacting towards the changes, it will save you the price of getting inside your vendor’s consultants to effect the alterations for you personally. All ERP suppliers problem upgrades every once in awhile. Even though it is always smart to stay up-to-date with the most recent major discharge of the body, there might be incremental updates which you have to evaluate to ascertain if it is applicable for your business. Again, a complete knowledge of your ERP system can make this evaluation easy.
To complete the tasks mentioned, you would need to use project management techniques and tools such as Microsoft Project to estimate costs, plan tasks, analyze changes, and evaluate project quality. Here is a step-by-step guide to help you complete each requirement:
1. Project Budget:
a. Estimate costs for resources (both labor and material): Research the United States Department of Labor website or similar resources to get cost estimates for the labor and material required for your project.
b. Estimate task duration and sequencing: Break down your project into specific tasks and create a Work Breakdown Structure (WBS). Determine the duration and dependencies of each task. Use this information to estimate the overall project duration.
c. Summarize relevant facts: Provide details about the project duration, number and type of resources, critical task sequencing, and how duration estimates were derived. Explain the rationale behind your estimates.
d. Milestones: Identify any significant milestones in the project timeline.
2. Project Controls:
a. Analyze and report unplanned changes: Explain how you will monitor and identify any unplanned changes that may occur during the project. Develop a process for reporting and addressing these changes effectively.
b. Evaluate project quality: Describe the procedures and metrics you plan to use to evaluate the quality of the project deliverables. This may include quality control checks, inspections, and testing.
c. Change control procedures: Outline your strategy for managing change control issues. This should include defining how change requests will be assessed, approved or rejected, and implemented.
d. Performance and quality objectives: Explain how you will communicate the project's progress and whether it is meeting the stated performance and quality objectives. Identify the key performance indicators (KPIs) you will use to track and report progress.
3. Project Postmortem:
a. Benefits and drawbacks: Discuss the benefits and drawbacks of conducting a postmortem review for the company offsite 2-day training session project. Explain how it can help identify successes and areas for improvement in future projects.
b. Participating stakeholders: Mention who should be involved in the postmortem meeting. This usually includes project team members, key stakeholders, and subject-matter experts.
c. Desired outcomes: State what you hope to discover or achieve through the postmortem review. This may include lessons learned, best practices to be implemented, and areas for improvement in project management or execution.
Remember to include the relevant Microsoft Project files, such as the Gantt chart and updated project file, as attachments to support your memos.
If you are having trouble completing specific steps or using Microsoft Project, please provide more details about the difficulties you are facing, and I will be happy to assist you further.