Memorandum part.
Draft an interoffice memorandum to Miriam Hopkins, the Director of Human Resources:
A. Assume that you've received confirmation from Jeremy Dittmer for the date, time, and materials needed. The trainer he has assigned is Deb Walker (e-mail: Deb.Walker@blah blah etc.......
B.Outline the arrangements you've made, providing explanations as needed. Your goal is to assure her that you've covered all the details.
C. Invent any additional details as needed
REVISED:
BROADWORTH GENERAL HOSPITAL
Interoffice Memo
TO: Miriam Hopkins, Director of Human Resources
FROM: Shawna Parker, Administrative Assistant
DATE: March 22, 2012
SUBJECT: Sexual Harassment and unlawful discrimination in the workplace seminar
We have received confirmation from Jeremy Dittmer for our seminar to be held on September 14, 2012, at 10 am. Conference room 105 on the first floor has been reserved for 20 of our supervisors. Those attending this seminar are required to bring pens, pencils and notebooks to take notes during the session. The trainer selected for this seminar is Deb Walker, she will be allowed to enter the room at 9 am that day to set up before our supervisors arrive. Refreshments such as muffins, cookies, coffee, water, and juice have been scheduled to be delivered to our conference room by the hospital cafeteria at 11 am. All materials requested by Deb such as a projection machine, screen, tables and chairs will be set up the evening prior. Deb will be bringing her laptop, pamphlets, follow along booklets and help center contact lists the day of the seminar.
If you have any further questions or concerns please do not hesitate to contact me. You can also contact Deb walker directly by email at: Deb.Walker@ or by phone at 802-559-6315 ext: 2206.
Shawna Parker
SP
This is a run-on:
The trainer selected for this seminar is Deb Walker, she will be allowed ...
How will you fix it?
Everything else looks good.
BROADWORTH GENERAL HOSPITAL
Interoffice Memo
TO: Miriam Hopkins, Director of Human Resources
FROM: Shawna Parker, Administrative Assistant
DATE: March 22, 2012
SUBJECT: Sexual Harassment and unlawful discrimination in the workplace seminar
We have received confirmation from Jeremy Dittmer for our seminar to be held on September 14, 2012, at 10 am. Conference room 105 on the first floor has been reserved for 20 of our supervisors.
To ensure a smooth and successful seminar, the following arrangements have been made:
1. Materials: Each attendee is required to bring pens, pencils, and notebooks to take notes during the session. Deb Walker, the assigned trainer, has requested a projection machine, screen, tables, and chairs to be set up in the conference room the evening prior to the seminar. She will also bring her own laptop, pamphlets, follow-along booklets, and help center contact lists.
2. Setup: Deb Walker will be allowed to enter the conference room at 9 am on September 14 to set up before the supervisors arrive. All requested materials will be arranged as requested.
3. Refreshments: Refreshments, including muffins, cookies, coffee, water, and juice, have been scheduled to be delivered to the conference room by the hospital cafeteria at 11 am.
Please be assured that all the necessary arrangements have been made to ensure the smooth running of the seminar. If there are any further questions or concerns, please do not hesitate to contact me. Alternatively, you can reach Deb Walker directly by email at Deb.Walker@ or by phone at 802-559-6315 ext: 2206.
Thank you for your attention to this matter.
Shawna Parker
Administrative Assistant
To draft an interoffice memorandum to Miriam Hopkins, the Director of Human Resources, here's an explanation of the steps you can take:
A. Start by addressing the memo to Miriam Hopkins, the Director of Human Resources. Include the necessary information such as your name, job title, the date, and the subject of the memo (e.g., Sexual Harassment and unlawful discrimination in the workplace seminar).
B. Assume that you have received confirmation from Jeremy Dittmer regarding the date, time, and materials needed for the seminar. Explain in the memo that Jeremy Dittmer has confirmed that the seminar will be held on September 14, 2012, at 10 am. Also, mention that the conference room 105 on the first floor has been reserved for the seminar, and the attendance is limited to 20 supervisors. Let Miriam Hopkins know that the attendees will need to bring pens, pencils, and notebooks to take notes during the session.
Additionally, mention that the trainer for the seminar is Deb Walker, and provide her email address (Deb.Walker@...) for direct contact. You can also include her phone number and extension (802-559-6315 ext: 2206) for further communication. Explain that Deb Walker will be allowed to enter the room at 9 am on September 14th to set up before the supervisors arrive.
Furthermore, mention any additional arrangements you have made to assure Miriam Hopkins that you've covered all the details. For example, include information about refreshments being scheduled to be delivered by the hospital cafeteria at 11 am. Specify the type of refreshments that will be provided, such as muffins, cookies, coffee, water, and juice. State that all the materials requested by Deb, such as a projection machine, screen, tables, and chairs, will be set up the evening prior to the seminar. Also, let Miriam know that Deb will be bringing her laptop, pamphlets, follow-along booklets, and help center contact lists on the day of the seminar.
C. Invent any additional details as needed to ensure that all the necessary information is conveyed to Miriam Hopkins. For example, you may want to include details about any parking arrangements or accessibility measures for attendees, if applicable.
Finally, present yourself as a point of contact for any further questions or concerns. Include your contact information (e.g., your email address or phone number) and encourage Miriam to reach out to you directly. Remind her that she can also contact Deb Walker directly using the provided contact information.
Remember to sign off at the end of the memo with your initials or full name to indicate who drafted the memo.