In which of the following situations would using the word "you" typically NOT be appropriate? (Points: 5)
When you must inform a subordinate that she has inadvertently made a costly error
When you must inform a subordinate that you have passed her idea on to your superior
When you want to focus on what the reader will gain from your new policy
When you want to congratulate your subordinate for her promotion
The third answer is best.
hen you want to focus on what the reader will gain from your new policy
When you want to congratulate your subordinate for her promotion
Using the word "you" would typically NOT be appropriate in the following situation:
- When you want to focus on what the reader will gain from your new policy.
To determine in which situation using the word "you" would typically NOT be appropriate, let's examine each option:
1. When you must inform a subordinate that she has inadvertently made a costly error:
In this situation, it is not appropriate to use the word "you" because it may come across as blaming or accusatory. Instead, it would be more appropriate to focus on the error itself and address it in a professional and constructive manner.
2. When you must inform a subordinate that you have passed her idea on to your superior:
In this situation, it is not inappropriate to use the word "you" as you are acknowledging the subordinate's contribution and informing them about your actions. Using "you" would help establish clear communication and maintain transparency.
3. When you want to focus on what the reader will gain from your new policy:
In this situation, it may not be necessary to use the word "you" as the primary focus is on the reader and what they will gain. However, using "you" can still be appropriate to personalize the message and engage the reader in thinking about how the policy will benefit them.
4. When you want to congratulate your subordinate for her promotion:
In this situation, it is appropriate and even encouraged to use the word "you" to directly address and congratulate the subordinate. Using "you" shows recognition and appreciation for their achievement.
After analyzing each option, it seems that the situation in which using the word "you" would typically NOT be appropriate is:
- When you must inform a subordinate that she has inadvertently made a costly error.
In this scenario, it is more effective to address the error itself rather than directly using the word "you" to avoid sounding accusatory or assigning blame.