in what ways do audience, purpose, tone, and structure affect the memo and paper’s formatting?
Audience, purpose, tone, and structure affect the formatting of the memo and paper because they are what are used to form the appropriate documents
, and also determine how we will communicate. Our audience affects the formatting because if the audience is a professor then we immediately know that we need to follow the format that is given by our school if we are writing an academic paper, as with writing to a friend there is no need to write that same way. The audience, purpose, tone, and structure all determine whether we are writing formally or informally, which in term let us know which formatting to use. The purpose of the writing is important in formatting because if we are writing just to inform someone of something then we would write a memo, but if the purpose was to do a research paper, this would need to be formatted a different way. The audience dictated whether or not the paper can be formally or informally written, which means that a lot of words in Italic or underlined would be fine in an informal writing, but not acceptable in formal writings. The purpose, tone, and structure go the same way. They will either be informal or formal depending on the purpose of the writing. There is a professional tone needed in papers, but memos can be more laid back. The structure is pretty strict with papers, but memos do not have a set way of being written.
You're pretty much on the right track.
How formal does this assignment response need to be? If I were you, I'd go through it, sentence-by-sentence, from the bottom up -- and make sure you have no run-ons or fragments.
http://grammar.ccc.commnet.edu/grammar/runons.htm
http://grammar.ccc.commnet.edu/grammar/fragments.htm
Then I'd go through it and get rid of repetitive words and phrases and wordy patches. For example, the first sentence could do without "are what."
http://grammar.ccc.commnet.edu/grammar/concise.htm
Re-post when you've made corrections.
explain how purpose, context and audience work together in a speech preparation.
The audience, purpose, tone, and structure play a significant role in determining the format of a memo or paper. Let's break down how each of these elements impacts the formatting:
1. Audience: The intended audience of the memo or paper is crucial in determining the format. Consider whether the audience is your immediate supervisor, a colleague, a team, or a wider audience. Based on the level of formality and familiarity with the topic, you can adjust the formatting accordingly. For example, if the audience is highly professional, you may choose a more formal writing style and structure, using headings and subheadings to organize your content.
2. Purpose: The purpose of your memo or paper influences the format as well. Is it to inform, persuade, instruct, or analyze? Once you identify the purpose, it will help decide how to structure your document. For instance, an informative memo might have a straightforward and concise structure, while a persuasive paper might have a more organized and detailed format that includes supporting evidence.
3. Tone: The tone of your memo or paper is the manner in which you convey your message. It can be formal, casual, professional, serious, or friendly, depending on the context. The tone affects the formatting by determining the language, style, and level of detail used. A formal tone may require a more rigid structure with proper headings, while a casual tone might allow for a more relaxed format.
4. Structure: The structure refers to how you organize the content of your memo or paper. It includes sections, headings, paragraphs, and overall flow. The structure is influenced by the audience, purpose, and tone. A well-organized structure ensures clarity and easy comprehension for the reader. For example, you may choose to use bullet points, numbered lists, or headings to effectively structure the information and make it more scannable.
To summarize, the audience, purpose, tone, and structure of a memo or paper all impact its formatting. To determine the appropriate formatting, consider your readers, the goals of the document, the desired tone, and how you will effectively organize the information in a way that suits these factors.
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Once YOU have come up with attempted answers to YOUR questions, please re-post and let us know what you think. Then someone here will be happy to comment on your thinking.