Imagine you work for a health care or human service organization that does not use an intranet. Write a proposal to management that lists the elements of an effective intranet, why each element is important, and the benefits of building an intranet as opposed to only using the Internet.
http://searchwindevelopment.techtarget.com/sDefinition/0,,sid8_gci212377,00.html
http://en.wikipedia.org/wiki/Intranet
Subject: Proposal for Implementing an Intranet in our Organization
Dear [Management],
I am writing to propose the implementation of an intranet system in our health care/human service organization. In today's digital world, establishing an effective intranet platform can significantly enhance our internal communication, streamline processes, and improve overall efficiency. This proposal outlines the essential elements, their importance, and the benefits of building an intranet compared to solely relying on the Internet.
1. Secure and Centralized Communication:
An intranet provides a secure environment to facilitate internal communication, ensuring sensitive information is protected from unauthorized access. We can implement features such as email, forums, instant messaging, and chat services to enhance real-time collaboration and communication among employees, departments, and management.
2. Document and Resource Management:
With an intranet, we can establish a centralized repository for documents, policies, procedures, and other important resources. This allows for easy access, efficient version control, and the ability to search for specific documents, saving time and preventing duplication of efforts.
3. Employee Collaboration:
Intranets foster collaboration by providing employees with features like shared calendars, project management tools, and team workspaces. This promotes coordination and enables cross-functional collaboration, leading to increased productivity, innovation, and teamwork among employees.
4. Training and Development:
A well-designed intranet can serve as a hub for employee training, onboarding, and professional development resources. We can utilize e-learning platforms, webinars, and video libraries to deliver training materials and track employees' progress, ensuring consistent access to knowledge and skills enhancement.
5. Organizational News and Updates:
By having an intranet, we can effectively disseminate important news, policies, and updates to all employees in a timely manner. A centralized news and announcement section ensures consistent and reliable communication, reducing the chances of misunderstanding or missed information.
Benefits of Building an Intranet over using the Internet:
a. Security and Confidentiality:
Intranets are built within a secure network, protecting sensitive organizational data from external threats. By using password-protected access and implementing various security measures, we can ensure the confidentiality and integrity of our information.
b. Customization and Adaptability:
An intranet provides us with the ability to tailor the platform to our specific organizational needs. We can customize the design, features, and functionality according to our requirements, leading to improved processes and optimized workflows.
c. Enhanced Productivity and Efficiency:
The streamlined communication, document management, collaboration, and knowledge-sharing capabilities of an intranet ultimately increase productivity and efficiency within our organization. This allows employees to easily access information, minimize time spent on administrative tasks, and focus on their core responsibilities.
d. Cost Savings:
While developing an intranet initially involves an investment, it ultimately leads to cost savings in the long run. Centralizing communication, document management, and training resources reduces the need for physical infrastructure and minimizes printing and distribution costs.
In conclusion, implementing an intranet in our health care/human service organization can significantly improve communication, streamline processes, and increase overall productivity and efficiency. By leveraging an intranet, we can strengthen our internal operations, enhance employee collaboration, and stay up-to-date with the latest organizational developments. I request your consideration and support in moving forward with this valuable initiative.
Thank you for your attention.
Sincerely,
[Your Name]
[Your Designation/Role]
[Your Contact Information]