When would you NOT want to have the data in a linked document updated when the corresponding worksheet data is updated? In what types of situations would it be critical to make sure that the linked data IS updated? Are there any disadvantages to having data linked? Does this limit the portability of documents?
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When would you NOT want to have the data in a linked document updated when the corresponding worksheet data is updated?
There are situations where you may not want to update the data in a linked document when the corresponding worksheet data is updated. Here are a few examples:
1. Data consolidation: If you are consolidating data from multiple sources into a central document, you may want to freeze the data in the linked document to preserve a snapshot of that moment in time.
2. Historical data analysis: If you need to analyze historical trends, it is important to keep the linked data unchanged, so you can compare it to the current data without any modifications.
3. Data auditing: In some cases, you may want to freeze the data in a linked document to ensure that it remains unchanged and available for auditing purposes.
In what types of situations would it be critical to make sure that the linked data IS updated?
There are several situations where it is critical to ensure that the linked data is updated when the corresponding worksheet data changes:
1. Real-time data analysis: If you are performing real-time analysis or reporting, it is crucial to have the linked data updated to reflect the most current information.
2. Collaboration and teamwork: When multiple people are working on the same document simultaneously, having the linked data updated ensures that everyone is synchronized and working with the latest data.
3. Automated reporting: If you have automated reporting systems or dashboards that rely on linked data, it is important to update the data to provide accurate and up-to-date information to stakeholders or decision-makers.
Are there any disadvantages to having data linked?
While linking data can be advantageous, there are a few potential disadvantages to consider:
1. Dependency: Linked data creates a dependency on the source document or worksheet. If the source data is moved, deleted, or modified, it can break the link and cause inaccuracies or missing data in the linked document.
2. Performance impact: Linking large amounts of data or multiple data sources can impact the performance of the linked document, especially if the source data is located on a slow network or in a different location.
3. Limited offline access: If the linked document requires internet connectivity or access to the source data, it may limit the portability and accessibility of the document when offline.
Does this limit the portability of documents?
The use of linked data can potentially limit the portability of documents in certain cases. If the linked document relies heavily on external data sources, such as online databases or other documents, it may require specific access or connectivity to ensure the links remain intact and updated. This dependency on external sources can make the document less portable, especially when the linked data sources are not available offline or require specific authentication to access. However, if the document is self-contained or the linked data sources are easily accessible, the portability might not be significantly affected.