The Excel file contains a WBS for a proposal to implement a PMO. Convert the WBS into a project plan.
WBS for PMO Quick Start-Up
Effort and Schedule (Estimates and Actual) Tasks to be Performed
Actual Hours Estimated Hours Actual (Week-wise) Plan (Week-wise) Tasks Task Description
0 30 1 1 Phase I - Conceptual Design of PMO
0 10 1 1.1 Business case
0 20 1 1.2 Business process reengineering
0 50 2 2 Phase II - Analysis of PMO
0 25 2 2.1 PMO Requirements definition
0 25 2 2.2 PMO Functional design
0 40 3 3 Phase III - Detailed Design of PMO
0 20 3 3.1 Structured walk-through of PMO
0 20 3 3.2 Test and validation of PMO approach
0 40 4 4 Phase IV - PMO Implementation
0 20 4 4.1 PMO pilot
0 20 4 4.2 PMO roll-out
0 0 1 - 4 5 Project Management
0 0 2 - 4 6 Quality Assurance
0 160 4 Total 16000
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To convert the WBS (Work Breakdown Structure) into a project plan, you need to organize the tasks and allocate them to specific timeframes. Here's how you can convert the given WBS into a project plan:
Step 1: Identify the project phases and sub-phases:
- Based on the WBS, you can see that there are four main phases: Phase I, Phase II, Phase III, and Phase IV. Each phase has several sub-phases, such as business case, business process reengineering, PMO requirements definition, PMO functional design, etc.
Step 2: Determine the task dependencies and sequence:
- Analyze the WBS and identify any dependencies between tasks. For example, Phase I tasks should be completed before Phase II tasks can begin.
Step 3: Define the project timeline:
- Assign a timeframe to each task by referring to the "Plan (Week-wise)" column of the WBS. You can see that each task has a corresponding week number assigned to it.
Step 4: Allocate resources:
- Determine the estimated hours for each task, as provided in the "Estimated Hours" column. This will help you allocate resources and plan for the required efforts.
Step 5: Create a project schedule:
- Based on the defined timeline and allocated resources, create a project schedule that includes start and end dates for each task. You can use project management software like Microsoft Project or manually create a Gantt chart in Excel.
Step 6: Include project management and quality assurance tasks:
- In the given WBS, you can see that there are two additional tasks at the end: Project Management and Quality Assurance. These tasks should be included in the project plan as well.
By following these steps, you can convert the WBS into a project plan that includes the tasks, their timeline, resource allocation, and any dependencies.