Management at your project management firm wants to ensure staff members are fully
trained on new technologies before planning, developing, and maintaining information
technology projects for clients. As a result, your managers have decided to implement
training for your company’s 25-member project team. The training will focus on a variety
of software application packages, starting with a Microsoft® Project application. You have
been asked to write an internal proposal for this training. You have also been asked to
write an external proposal for the same type of training.
There is no question here.
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what are some of the differances between internal proposal and external proposal
To write both an internal proposal and an external proposal for training the project team on Microsoft® Project application, you can follow the following steps:
1. Internal Proposal:
a. Start with an introduction: Provide a brief background on the need for training and the benefits it will bring to the project team and the company as a whole.
b. State the objective: Clearly define the objective of the training, which is to ensure that staff members are fully trained on new technologies, starting with the Microsoft® Project application.
c. Describe the training plan: Explain the proposed training program, including the duration, modules, and methodology. Highlight the key benefits the team will gain from the training.
d. Outline the training schedule: Provide a detailed schedule for the training program, including timing, frequency, and any necessary adjustments to work schedules.
e. Discuss the training resources: Identify the resources required for the training, such as trainers, training materials, and software licenses. Explain how these resources will be acquired and managed.
f. Present the budget: Provide a breakdown of the estimated costs for the training, including any additional expenses such as travel or accommodation if necessary.
g. Highlight the expected outcomes: Emphasize the expected outcomes and benefits of the training, such as increased productivity, improved project management skills, and enhanced client satisfaction.
h. Include a conclusion: Summarize the proposal and reiterate the importance of the training for the success of the project team and the company.
2. External Proposal:
a. Start with an introduction: Introduce your company and its expertise in project management. Highlight the client-centric approach and the commitment to delivering high-quality projects.
b. State the client's objective: Clearly define the objective of the training from the client's perspective. Explain their need for staff members who are fully trained on new technologies, with a specific focus on the Microsoft® Project application.
c. Describe the training plan: Explain the proposed training program, including the topics covered, duration, and delivery method. Emphasize the practical application of the training in real-world project scenarios.
d. Highlight the expertise: Showcase the experience and qualifications of the trainers who will be delivering the training. Provide examples of successful training initiatives undertaken in the past.
e. Present the customization: Discuss how the training program can be customized to meet the specific needs of the client, such as incorporating their project management methodologies or industry-specific examples.
f. Outline the training outcomes: Present the expected outcomes and benefits of the training for the client, such as improved project delivery, enhanced team collaboration, and more accurate resource planning.
g. Provide the pricing: Clearly state the pricing for the training program, including any additional costs such as training materials, travel, or accommodation if required. Offer options for different training package levels if applicable.
h. Include a conclusion: Summarize the proposal and express gratitude for the opportunity to provide the training. Reiterate the value that the training will bring to the client's projects and their overall business success.
Remember to tailor both proposals to your specific company's policies, resources, and goals.