please check this for me this what I have so far thanks for all of your help
Brain Storming revised
Paragraph 1
The problem is Jack and Rachel often have nothing to do
Bonnie and Molly are working extra and have to work over time
Melanie and Jessica share an administrative assistant
Larry's assistant only works 15 hours
The company is not working as well as it can
There is friction between the staff Bonnie and Molly feel that they are not being treat fairly
Paragraph 2
Jack and Rachel could help out the Bonnie and Molly so they do not have to work over time
Try and split the work more evenly
Maybe get rid of Larry’s assistant who works only 15 hours
Is Larry’s assistant willing to work more than 15 hours per week
The administrative assistant can maybe do less of Melanie and Jessica’s work
We have 125 people in our company train a few people in the other office so they can help out
Have the full time administrative assistant help out Samuel and Frank Daly who have no assistant
Others solutions that I considered but discarded include the following. Hiring a few people from Tina’s temp agency but that would only be a quick fix. Cut back on employees paid time off but that may cause the employee to not work as hard as they can.
Paragraph 3
I have many years working with the public
been at the company for a long time
the uneven productivity has a bad impact on the company
may lose clients if problem is not fixed soon
giving the company a bad name
morale is getting low
company finances is slowly sinking
this problem has been going on for over a month
Hiring extra help in the long run will improve efficiency
if the employees do not feel stressed they will do better at their jobs which will increase company morale
I was wondering if you could please give me an idea how I could start my rough draft I don't want someone to do it for me I am just stuck on how I would start it thanks Do I write it like a letter I am not sure thanks again
Well, I have another alternative that should be considered: Fire the supervisor. This situation should never have developed.
Now on your sentence outline. It seems to be complete, but points need development. I suggest just start writing, often the flow of writing will answer many of your questions. Then, put it away for an hour or two, and revise it yourself.
Post that and we will be happy to critique it.
Bob Pursley is right -- just start writing. Don't worry about an introduction or conclusion. Just start turning these ideas into sentences and add explanation wherever it is needed.
Then repost and we'll look at it.
=)
To start your rough draft, you can consider using a format that is appropriate for a business report or memo, rather than a letter. This will help you convey your points clearly and concisely. Here's a suggestion for how you could begin:
[Your Name]
[Your Position/Title]
[Date]
[Recipient's Name]
[Recipient's Position/Title]
[Company/Organization Name]
Dear [Recipient's Name],
Subject: Addressing Staffing Issues and Improving Company Efficiency
I hope this message finds you well. I wanted to draw your attention to a pressing matter that has been causing inefficiency within our company. It has come to my attention that certain staffing challenges are negatively impacting our productivity, creating friction among the staff, and potentially jeopardizing our client relationships.
Allow me to outline the issues we are currently facing:
1. Uneven Workload Distribution:
Jack, Rachel, Bonnie, and Molly, among others, often find themselves with little to no work, while others, such as Bonnie and Molly, are overwhelmed and forced to work overtime. This imbalance not only hampers productivity but also results in dissatisfaction within the team.
2. Limited Assistance:
Melanie and Jessica currently share an administrative assistant, which may be impeding their efficiency. Furthermore, Larry's assistant is only available for 15 hours a week, which might not be sufficient for the demands of the company.
3. Lack of Fair Treatment:
Bonnie and Molly feel that they are not being treated fairly, exacerbating the existing friction among the staff. This sense of inequality can have detrimental effects on morale and, ultimately, the company's reputation.
Considering these challenges, I have identified several potential solutions:
1. Redistributing Workload:
Jack and Rachel can lend their support to Bonnie and Molly, helping to alleviate their workload and avoid excessive overtime. By splitting the work more evenly, we can optimize productivity across the board.
2. Reevaluating Assistant Availability:
We could explore the possibility of increasing the hours of Larry's assistant or finding alternative arrangements to meet the company's needs. This would ensure that essential tasks are adequately supported.
3. Maximizing Administrative Support:
The administrative assistant could reduce their involvement in Melanie and Jessica's tasks, allowing them to allocate more time to other responsibilities. This would result in a fairer distribution of work among the team.
4. Training Additional Personnel:
To address the workload disparities, we might consider training selected individuals from our other office, giving them the skills necessary to lend a helping hand. This approach would not only provide support but also foster a culture of collaboration within our organization.
Please note that some alternative solutions were considered but ultimately discarded due to potential drawbacks, such as hiring temporary employees or cutting back on employee time off. These options were deemed less viable for resolving the underlying issues effectively.
As an employee with extensive experience working with the public and having been with the company for a significant period, I am deeply concerned about the long-term implications of the current situation. We risk losing valuable clients and tarnishing our reputation if we fail to rectify these challenges promptly. Furthermore, low morale and the subsequent decline in productivity have started impacting our finances negatively.
By investing in additional resources and distributing the workload more equitably, we can make significant strides towards improving efficiency and ultimately enhancing company morale. When employees feel supported and stress-free, they can devote their energy to executing their roles effectively.
I look forward to discussing these matters further and exploring potential solutions that will benefit our entire organization. Together, we can overcome these obstacles and achieve a more harmonious and efficient working environment.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Position/Title]
Feel free to adapt this template according to your specific context and add any additional points or information that you think are necessary. Good luck with your rough draft!