How would you approach creating a negative message for a superior.
How to create a negative message to a superior?
Get lost.
Take a hike.
Are those negative messages? Negative messages are easy, it is avoiding them that is the challenge.
http://owl.english.purdue.edu/handouts/pw/index.html#sub6
Be sure to pay attention to Tone in Business Writing, along with the others.
=)
When it comes to crafting a negative message for a superior, it is important to approach the situation with professionalism and respect. Here are some steps you can follow:
1. Analyze the situation: Take some time to assess the negative message you need to deliver. Understand all the relevant details, facts, and circumstances surrounding the issue. This will help you communicate your message effectively.
2. Plan your message: Before writing anything, organize your thoughts. Create an outline of the key points you want to address. Decide on the main objective of your message and consider any potential solutions or alternatives you can propose.
3. Choose the right medium: Depending on the severity and sensitivity of the issue, consider the most appropriate way to deliver your message. Sometimes a face-to-face conversation is best, while other times a well-crafted email or memo is more suitable. Choose a method that allows for clear communication and gives your superior time to process the information.
4. Start with a positive tone: Begin your message with a positive note or compliment to help set a constructive tone. This can help soften the impact of the negative feedback and show that you value your superior's work.
5. Use clear and concise language: Be direct and specific when explaining the negative aspects or concerns. Use objective language, avoiding any emotional or accusatory tone. Clearly state the issue and provide any necessary evidence, examples, or data to support your claims.
6. Suggest solutions: Instead of solely focusing on the negative, propose potential solutions or alternatives. This demonstrates your commitment to finding a resolution and reinforces your credibility.
7. Reiterate respect and willingness to help: Conclude your message by reaffirming your respect for your superior and your willingness to assist in any way possible to address the issue. Show that your intention is to contribute to the overall success of the team.
Remember, it is crucial to exercise professionalism, diplomacy, and empathy when delivering a negative message to a superior.