Memo Edit
Today, Rite Properties needs to send a memo to the residents of The Plaza, an apartment complex they own. Review the memo thoroughly, then edit it for writing style (cohesion, concision, clarity, diction, and variety) AND professional tone and voice. (Think about the audience and purpose of this memo.) Finally, make sure the memo is in the proper format.
Over recent weeks and months we have had an issue with dogs urinating and defecating in staircases, sidewalks, the courtyard, and in the parking lot. This has required daily cleaning of these areas and is consuming additional janitor hours, which costs money and could soon lead to rent increases. Please be respectful of the building and your neighbors and curb your dog from using these public areas as a restroom. If your pet has an accident, it is your responsibility to clean up after it. Okay? If you ever witness this activity, please report it to Management. Monetary penalties will be imposed on the responsible party.
Also effective today, May 15, 2012, Bailey's will tow any Plaza residents vehicles or Plaza visitor vehicles that park in their parking lot. One visitor vehicle from Plaza was parked directly in front of their back door, blocking the way for a big delivery truck coming in this morning, consequently, no one may park over there any more. Residents, we have been over the parking situation over and over, if you or your guests get towed, don't call me. I've put out several newsletters or spoke with individuals about the parking. It is your responsibility to tell your guests where to park. We have had a good relationship with Bailey's for along time, but when we get in the way, everyone must pay the price. Stop and think where you park! Is it going to be in someone's way in the morning? The next time I am called to clear out the cars to avoid being towed because it is blocking a door or driveway at Bailey's, I promise, I will call the tow truck myself.
We have also been changing the filters and checking the smoke alarm batteries this week and there are those of you that are tampering with your smoke alarms! Repeatedly we have told you not to take the battery out of your smoke alarm. IT IS AGAINST THE LAW. Do you have enough insurance to cover all your home's contents in addition to all the contents of several other homes if a fire breaks out in your apartment and because you have no battery in your smoke alarm, no one was warned before it was too late. When the alarm beeps, it means you need a new battery. We have batteries in the office, come and get a new battery. There is absolutely no excuse that can be justified for removing or tampering with any part of the smoke alarm that I will accept. If we didn't have an alarm in your apartment and you had a fire, you would immediately blame us, do we get to blame you when you have removed the battery or tampered with the alarm? Each of you that had removed your alarm battery will be fined $25.00 which is clearly stated in your lease and had been explained in several newsletters.
Again, it is your responsibility for telling your guests where to park. You know how it feels when there are no parking spaces because they are filled with guests. I constantly see the same guests parking on the lot, the lot is posted for resident parking with all others towed, I have threatened to tow in the past, but once again, it has gotten out of hand and we are almost full and it takes every space on the lot just so our residents are allowed to park on the lot. Effective today, all non-stickered vehicles will be towed with no advance warning. When this happens, perhaps you will want to pay the towing charge to your guest since you did not tell them where to park. When your guests' vehicles get towed, please do not contact me. There will be a sticker telling them exactly where to get in touch with the wrecker service to retrieve their vehicle.
Once again there is trash being left outside apartments overnight and during the day. Please, we take prospective residents through the courtyard nearly every day and it is very embarrassing to have to pass other people's trash. If you can't carry it out to the dumpster, leave it in your house until you can. It will be greatly appreciated.
Finally, as the weather heats up and you can open your windows to cool off, remember that this allows sound to travel. If your windows are open after 10 PM, keep the noise in your apartment down. No loud televisions, parties, or music, please. Your neighbors will thank you. Have a wonderful day!
Memo Editing (This is what I have so far)
Today, Rite Properties needs to send a memo to the residents of The Plaza, an apartment complex they own. Review the memo thoroughly, then edit it for writing style (cohesion, concision, clarity, diction, and variety) AND professional tone and voice. (Think about the audience and purpose of this memo.) Finally, make sure the memo is in the proper format.
Memorandum
To: The Residents of The Plaza
From: Rite Properties
Date: 04/21/14
Subject:
Recently, there has been issues regarding pets urinating and defecating in staircases, sidewalks, the courtyard, and the parking lot. If this continues, the costs for daily cleaning these areas may lead rent increases due to consuming additional janitor hours. Please be considered of your neighbors by curbing your pet so they are not using public areas as a restroom. It is your responsibility to clean up after your pet. If you ever witness this sort of activity, please report it to Management. Monetary penalties will be imposed on the responsible party.
Also effective today, May 15, 2012, Bailey's will tow any Plaza residents vehicles or Plaza visitor vehicles that park in their parking lot. One visitor’s vehicle from Plaza was parked in front of their back door and blocking the way for a delivery truck this morning. Consequently, parking there is not allowed for residents of the Plaza. The parking rules had been imposed to all residents several times. If you or your guests towed, we will not take any responsibility. Be sure to inform your guests. We have been in a good terms with Bailey’s for along time and want to continue our relationship. Please be aware where you park from now on.
We have been changing the filters and checking the smoke alarm batteries this week and noticed that some of the residents are tampering their smoke alarms. Taking the battery out of your smoke alarm is against the law. If your alarm beeps, it means that you need a new battery. We have batteries in the office, feel free to come by to get your new battery. There is no excuse that can be justified for removing or tampering with any part of the smoke alarm. The residents who remove their alarm battery will be fined $25.00 which is clearly stated in your lease and had been explained in several newsletters.
Again, it is your responsibility for telling your guests where to park. Constantly, the same guests are parking the lot posted for residents. Effective today, all non-stickered vehicles will be towed with no advance warning. When your guests' vehicles get towed, please do not attempt to contact us. There will be a sticker telling them exactly where to get in touch with the wrecker service to retrieve their vehicle.
There is trash being left outside of the apartments overnight and during the day. We take prospective residents through the courtyard nearly everyday so please keep your trash inside of your apartment that way no one is disturbed by the smell of it.
Finally, if your windows are open after 10 PM, no loud TV, parties or music are allowed after 10 PM so keep the noise down.
Have a wonderful day!
Recently, there haVE been issues regarding pets urinating and defecating in staircases, sidewalks, the courtyard, and the parking lot. If this continues, the costs for daily cleaning these areas may lead rent increases due to consuming additional janitor hours. Please be considerate of your neighbors by curbing your pet so they are not using public areas as a restroom. It is your responsibility to clean up after your pet. If you ever witnessed this sort of activity, please report it to Management. Monetary penalties will be imposed on the responsible party.
Also effective today, May 15, 2012, Bailey's will tow any Plaza residents vehicles or Plaza visitor vehicles that park in their parking lot. One visitor’s vehicle from Plaza was parked in front of their back door and blocking the way for a delivery truck this morning. Consequently, parking there is not allowed for residents of the Plaza. The parking rules had been imposed to all residents several times. If you or your guests are towed, we will not take any responsibility. Be sure to inform your guests. We have been on good terms with Bailey’s for along time and want to continue our good relationship. Please be aware where you park from now on.
We have been changing the filters and checking the smoke alarm batteries this week and noticed that some of the residents are tampering their smoke alarms. Taking the battery out of your smoke alarm is against the law. If your alarm beeps, it means that you need a new battery. We have batteries in the office, feel free to come by to get your new battery. There is no excuse that can be justified for removing or tampering with any part of the smoke alarm. The residents who remove their alarm battery will be fined $25.00 which is clearly stated in your lease and had been explained in several newsletters.
Again, it is your responsibility for telling your guests where to park. Constantly, the same guests are parking in the lot posted for residents. Effective today, all non-stickered vehicles will be towed with no advance warning. When your guests' vehicles get towed, please do not attempt to contact us. There will be a sticker telling them exactly where to get in touch with the wrecker service to retrieve their vehicle.
There is trash being left outside of the apartments overnight and during the day. We take prospective residents through the courtyard nearly everyday so please keep your trash inside of your apartment that way no one is disturbed by the smell of it.
Finally, if your windows are open after 10 PM, no loud TV, parties or music are allowed after 10 PM so keep the noise down.
Have a wonderful day!
i have adjusted a few minor typo's, missed words and grammatical errors, very good though.
Memo Edit
[Your Name]
[Your Position]
[Today's Date]
Subject: Reminder of Apartment Rules and Regulations
Dear Residents of The Plaza,
We hope this memo finds you well. We would like to address a few concerns regarding the behavior of some of our residents. We kindly ask for your cooperation to ensure a pleasant living environment for everyone.
1. Pet Waste Management:
It has come to our attention that there has been an increase in incidents related to pet waste in common areas such as staircases, sidewalks, the courtyard, and the parking lot. This issue not only requires daily cleaning but also adds extra expenses to our maintenance team. In consideration of your fellow residents and the reputation of our apartment complex, we kindly request that you take responsibility for your pets and prevent them from using these public areas as restrooms. If an accident occurs, please promptly clean up after your pet. Should you witness any such incidents, we urge you to report them to the Management Office. Please be aware that monetary penalties will be imposed on those responsible.
2. Parking:
Effective immediately, Bailey's, our neighboring establishment, will be towing any Plaza resident vehicles or Plaza visitor vehicles parked in their parking lot. This decision comes as a consequence of a recent incident where a Plaza visitor vehicle was obstructing a big delivery truck. To avoid any inconvenience, we kindly remind you to inform your guests about the designated parking areas for residents. We have previously communicated this issue multiple times through newsletters and individual conversations. It is your responsibility to ensure your guests comply with our parking regulations. Let us remember that our good relationship with Bailey's will only thrive if we all respect their property. Please consider the impact of your parking choices.
3. Smoke Alarm Maintenance:
We have recently conducted routine maintenance on the smoke alarms, including changing filters and checking batteries. Unfortunately, we have noticed instances of tampering with smoke alarms. We would like to emphasize that removing the battery from a smoke alarm is against the law and poses a serious safety risk. In the event of a fire, not having a functioning smoke alarm could have catastrophic consequences. If your smoke alarm beeps, it is an indication that the battery needs to be replaced. We have a stock of batteries available in the Management Office, and you are welcome to come and get a new battery at any time. Tampering with or removing any part of the smoke alarm system is strictly prohibited. Violators will be fined $25.00, as clearly stated in your lease agreement and previous newsletters.
4. Proper Disposal of Trash:
We have observed instances of trash being left outside apartments overnight and throughout the day. As we frequently guide potential residents through the courtyard, it is disheartening to pass by garbage that does not belong there. We respectfully request that you properly dispose of your trash in the designated dumpsters. If you are unable to do so immediately, we ask that you keep the trash inside your apartment until you can dispose of it properly. Your cooperation in this matter is greatly appreciated.
Lastly, as the weather warms up, and you take advantage of opening your windows for fresh air, please be mindful of noise levels. To ensure a peaceful environment for all residents, we kindly ask that you keep the noise in your apartment at a reasonable level after 10 PM. This includes avoiding loud televisions, parties, and music during nighttime hours.
Thank you for your attention to these matters. By adhering to these guidelines, we can maintain a harmonious community at The Plaza. Should you have any questions or require further clarification, please do not hesitate to contact the Management Office.
Wishing you a wonderful day!
Sincerely,
[Your Name]
[Your Position]