can someone give me some example on how to begin writng this business letter on to a human resource dept on sexual harassment and unlawful dicrimination in the workplace. just to get started ?

Start by clearly explaining the problem.

Have you had complaints about this department? Are you just reminding it of existing laws?

Why are you writing this letter?

Certainly! Writing a business letter about such an important matter requires a thoughtful and professional approach. Here's how you can begin writing a letter to a Human Resource department regarding sexual harassment and unlawful discrimination in the workplace:

1. Start with your contact information: Begin by placing your name, address, phone number, and email address at the top of the letter. Then, include the current date below your contact information.

2. Add the recipient's details: Next, include the name, job title, company name, and address of the Human Resource department. If you are unsure of the specific individual's name, you can use a generic address such as "To Whom It May Concern."

3. Write a formal salutation: Begin the letter with a formal salutation, such as "Dear [Recipient's Name]" or "Dear Human Resource Department."

4. State the purpose of your letter: In the opening paragraph, clearly state the purpose of your letter. For example, you could write, "I am writing to report incidents of sexual harassment and unlawful discrimination that I have witnessed/experienced at the workplace."

5. Provide a brief overview: After stating the purpose, provide a concise summary of the incidents you wish to address. Avoid going into too much detail at this stage; just provide enough information to give the HR department an idea of the issue.

6. Offer supporting evidence or details: In the following paragraphs, provide specific examples, facts, dates, and any relevant information regarding the incidents. It's crucial to use objective language and stick to the facts. Avoid speculation or emotional statements.

7. Communicate your concerns: Express your concerns about the impact of these incidents on the workplace and how they have affected you, your colleagues, or the overall work environment. It's important to maintain a professional tone throughout the letter.

8. Request action: Towards the end of the letter, clearly state what action you would like the HR department to take. For instance, you could request a meeting to discuss the matter, an investigation, or any other specific action you believe is necessary to address the issue effectively.

9. Offer assistance: Conclude the letter by indicating your willingness to cooperate, if needed. Assure them that you want to contribute towards creating a safe and respectful work environment.

10. Use a professional closing: End the letter with a formal closing, such as "Sincerely," followed by your full name. Below your name, leave enough space to sign the letter manually if you are printing and mailing it.

Remember to proofread your letter carefully to ensure it is clear, concise, and free of errors. Additionally, keep a copy of the letter for your records.

Please note that every situation is unique, and it's essential to tailor the letter to your specific circumstances and the guidelines provided by your employer.