How to develop a filing system and determine the number of shelves and the like that will be needed. hospital has asked to keep hard copy records for 4 years. number for the first year 25,000, 2nd - 28,000, 3rd - 32,000 and fourth 40,000

To develop a filing system and determine the number of shelves needed, you will need to consider the number of records and the space requirements for each year. Here's a step-by-step process to calculate the number of shelves needed:

1. Determine the total number of records for each year:
- First year: 25,000 records
- Second year: 28,000 records
- Third year: 32,000 records
- Fourth year: 40,000 records

2. Calculate the total number of records for the four years:
Total records = Number of records in the first year + Number of records in the second year + Number of records in the third year + Number of records in the fourth year

Total records = 25,000 + 28,000 + 32,000 + 40,000

3. Determine the average number of records per year:
Average number of records per year = Total records / Number of years

Average number of records per year = (25,000 + 28,000 + 32,000 + 40,000) / 4

4. Calculate the storage space needed for each year:
- Determine the average file size of each record (in inches or centimeters).
- Measure the storage space required for each record (including the file size, folder size, and additional space for easy access).

For this explanation, let's assume each record takes up 1 inch of space.

Storage space required for each year = Average number of records per year * Average file size

5. Determine the number of shelves needed:
- Determine the available storage space on each shelf.
- Divide the storage space required for each year by the storage space available on each shelf.

For this explanation, let's assume each shelf has 100 inches of available storage space.

Number of shelves needed for each year = Storage space required for each year / Storage space available on each shelf

After calculating the number of shelves needed for each year, you can sum them up to determine the total number of shelves required for the entire 4-year period.

Note: Depending on your specific filing system and storage requirements, you may need to consider additional factors such as the type of filing system (e.g., alphabetical, numerical), labeling, accessibility, and potential growth.